Vacancy expired!
Well-established estate planning, trust administration, and probate law firm seeks experienced legal administrative assistant to provide full-time support for three attorneys in La Jolla Shores office.
Primary responsibilities:
Assist with preparation of legal documents, correspondence, and forms; proofread and format documents prepared by others
Calendar and track reminders and deadlines; coordinate and schedule client appointments
Maintain client and administrative files, both paper and electronic
Handle publication and service mailings of legal documents; prepare court and recorder filings
Prepare asset transfer documents, including deeds and entity-specific forms
Prepare monthly client billings (A/R), process payments and track office productivity
Track and pay office bills and expenses (A/P); maintain and order office supplies
Prepare and process outgoing and incoming mail, FedEx and messenger service items
Research and order public records
Greet and communicate with clients, answer phones, and process emails
Assist with banking and tracking client trust account
Skills and attributes:
Strong attention to detail with excellent organizational skills
Superior interpersonal skills with a positive, professional demeanor
Excellent spelling, grammar, and proofreading skills
Proficiency in Microsoft Office Suite (Word, Outlook, Excel)
Familiarity with Timeslips and Quickbooks
Experience with Estate Planning, Trust Administration, and Probate documents and procedures; County/State records and research; and Superior Court filings
Mathematical ability and computation skills as needed for billing and financial statements
Notary Certificate and experience as a notary public
Accurate typing skills of 60+ wpm
Ideal candidate will have a college degree and a minimum of 2 years of experience as a legal administrative assistant in an estate planning law firm
Qualified candidates should apply by submitting a cover letter and resume.
Vacancy expired!