Job Details

ID #1957708
State California
City Santa barbara
Full-time
Salary USD TBD TBD
Source California
Showed 2019-03-19
Date 2019-03-13
Deadline 2019-05-12
Category Admin/office
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Administrative Services Coordinator (ucsb)

California, Santa barbara 00000 Santa barbara USA

Vacancy expired!

Education Abroad Program (UCEAP)

University of California, Santa Barbara

Provides morning reception coverage is responsible for assisting with special projects and office management for achieving the objectives of the organization. In the absence of the Assistant Director, is responsible for the day to day operations of the front office and supporting the needs of all units at the System-wide office including. Develops an understanding of program goals, functions and processes in order to complete ongoing tasks and projects successfully. Interprets and accurately applies policies, regulations, and instructions related to organizational work. Understands and maintains the confidentiality of protected or sensitive information. Using advanced customer service and professional support skills, answers frequently asked questions, screens and directs calls and visitors accurately. Makes sure all queries are followed up in a timely manner. Schedules conference calls and conference room reservations. Maintains staff lists and the administration of off-site file storage. Opens and closes the main office daily and provides back-up reception coverage as needed. Assists with office safety and security and serves as an active member of the Emergency Response team which includes being trained in first aid and CPR; serves as Injury and Illness Prevention Program committee member.

Reqs: HS diploma and two years of related administrative and customer service experience, or an equivalent combination of education/training and experience. Ability to work autonomously and manage time to meet deadlines. Creative problem solving ability. Strong clerical skills including attention to detail. Outstanding reliability and punctuality, dependable attendance. Ability to multi-task and prioritize while providing excellent customer service. Strong writing and proofreading skills. Proficiency with Microsoft Office programs (MS Word, Excel) and demonstrated ability to learn new software programs and systems as required. Excellent verbal communication and interpersonal skills. Demonstrated ability to take initiative to achieve project goals. Ability to successfully collaborate in a team environment as a contributor or project lead.

Notes: Fingerprint background check required. Regular schedule of 8-5, M-F. Work location is the UCEAP System-wide Office located off-campus in Goleta, CA.

$22.51/hr.

The University of California is an Equal Opportunity/Affirmative Action Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

For primary consideration apply online by 3/27/19, thereafter open until filled.

Apply online at https://jobs.ucsb.edu

Job #20190142

https://jobs.ucsb.edu/applicants/Central?quickFind=193439

Vacancy expired!

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