Administration/Management (san jose south)

Administration / Management

We are a company based in San Jose. We hold multiple companies under our umbrella and keep expanding. The ideal candidate will be responsible for providing administrative support to the CEO and CFO. You will be responsible for the hiring, training, supervision and workflow management of the administrative staff who support the Executives, Directors and organization at large. Administrative Manager serves as the primary administrative liaison between the Executive Staff and outside entities while maintaining a focus on efficiency, quality of service, and compliance.

Responsibilities

— Accounts payable and receivable

— Track promissory notes, payments, and insurance

— Manage legal issues when needed

— Manage special projects/track all projects and deadlines

— Familiarity with budget planning and enforcement, human resources, and customer service procedures

— Supervise financial and administration activities to achieve financial goals

— Work closely with Controller in preparation of business plan and operational budget

— Assist in implementing standard accounting policies

— Ensure maintenance of all financial records with Controller supervision

— Planning, scheduling and promoting office events, including meetings conferences, interviews, orientations, and training sessions.

— Overall office administration

Requirements

— Computer software skills including QBO, Word, Excel, and Google Docs

— Basic letter draft

— Problem solving

— Be very detail and task oriented

— Excellent Communication skills

— Ability to work with government agencies

— At least 2 years of office work experience

This is an interesting and challenging job opportunity that provides daily challenges. It also promotes the entrepreneurial spirit and rewards self-sufficient, creative and can-do thinking.

Please email your resume with the headline being Your name - Admin Manager