Job Details

ID #52244454
Estado California
Ciudad San diego
Full-time
Salario USD TBD TBD
Fuente California
Showed 2024-08-06
Fecha 2024-08-06
Fecha tope 2024-10-05
Categoría Admin/oficina
Crear un currículum vítae

Entry Level Administrative Asst/Reception

California, San diego, 92101 San diego USA

Vacancy caducado!

Summary: SEND RESUMES IN PDF ONLY To provide administrative, receptionist, and organizational support for the office by performing the following duties.

Duties and Responsibilities include the following. Other duties may be assigned.

1. Answers multi-line telephone system, takes accurate messages, screens and directs telephone calls for management and staff in a professional manner.

2. Processes incoming and outgoing deliveries (Amazon, FedEx, USPS, etc.)

3. Composes, prepares and proofreads correspondence, office memos and reports on computer and maintains confidentiality when required.

4. Designs and implements forms for use within office by applying knowledge of software applications, and update as needed.

5. Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.

6. Provides administrative support for special projects to include research, compiling data and preparation of summary reports based on results.

7. Plans goals/objectives for office operations and identifies the resources (staff, equipment, funds) required to attain the end results.

8. Coordinates and monitors office procedures to ensure company requirements are sufficiently met on a daily basis. Resolves problems through collaboration with pertinent contacts, and implements changes as needed.

9. Maintains an organized office calendar and schedules meetings and appointments as needed.

10. Ensures the efficient operation of all office equipment by performing minor service duties and arranges for routine and necessary maintenance as needed.

11. Completes travel arrangements to include accommodations, transportation and a prepared itinerary.

12. Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

13. Maintains customer confidence and protects operations by keeping information confidential.

14. Operates standard office equipment efficiently to include:

 multi-line telephone

 computer/printer/scanner

 photocopy machine

 calculator

17. Maintains technical knowledge by attending educational workshops; reading secretarial publications.

18. Performs other related duties as assigned.

Skills:

Interpersonal Skills

Oral Communication Skills

Written Communication Skills

Customer Relations

Professionalism

Filing

Organization

Planning

Time Management

Computer Literacy

Microsoft Office

Keyboard Skills

Education/Experience:

High School Diploma or Equivalent

Prior secretarial/administrative assistant experience is helpful.

The ideal candidate will also have a combination of the following:

-Working knowledge of MS Word, Access, Outlook and Excel

-Professional front office demeanor & an outgoing personality

-Excellent phone and customer service skills

Position Hours:

Monday-Thursday 7-5

Friday 7-12

Vacancy caducado!

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