Vacancy expired!
AMC Engineers (AMC) is seeking an Administrative Assistant to join our team. Founded in 1981, AMC is an employee-owned mechanical, electrical and plumbing (MEP) engineering firm staffed by 30 professionals.
This position requires a versatile individual with excellent people skills, phone skills, team spirit, and self-motivation for a fast-paced environment. This position serves as the company’s representative to the general public and to other organizations, both in-person and over the phone.
The Administrative Assistant will report to the Operations/Marketing Director with other directions relative to specific projects from Engineers and the Controller.
POSITION DESCRIPTION:
Assisting Engineers:
MS Word processing, formatting specification templates and documents, making PDF documents
Assisting with processing submittals and Requests for Information (RFIs)
Setting up and closing out projects
Records management
Manage offsite storage
Assisting with Engineers’ library
Front Desk / Office Tasks:
General office tasks such as preparing mail and courier packages, distributing mail, copying,
scanning, and printing
Answering and directing phone calls to appropriate staff
Greeting clients, vendors, and visitors
Coordinating staff lunches and business meetings
Tracking continuing education
Coordinating repair of office equipment, copiers, and printers
Keeping Outlook calendars current and maintaining Outlook contacts
Interfacing with building management for repairs and maintenance
Maintaining kitchen, production, and conference room areas
New hire orientation
Make travel arrangements
Assist with party planning
Run company errands
Coordinate recycling pickup
Other tasks as assigned
CHARACTERISTICS:
Pleasant personality
Ability to work with engineers
Attention to detail
Deadline-oriented
Excellent client relation skills
Able to work in office 8am‐5pm with an hour lunch
EDUCATION/SKILLS:
Minimum of two to five years of office administrative/secretarial or accounting experience
High school education with one or more years college preferred
Experience with A/E/C industry helpful
Proficiency in MS Word, MS Excel, MS Outlook, and Adobe Acrobat/Bluebeam
Video conferencing platforms: MS Teams and Zoom
Deltek software experience helpful
Must be able to read, write, and speak English fluently
Excellent oral and written communication skills
Must have own vehicle and insurance with a clean driving record
Typing speed of 40 WPM
Please submit your resume and cover letter to info@amc-engineers.com
AMC Engineers is an Equal Employment Opportunity Employer
Vacancy expired!