Job Details

ID #42904676
State Alaska
City Anchorage / mat-su
Job type Full-time
Salary USD $18.75 - $24.52 Hourly DOE with a great benefits package 18.75 - 24.52 Hourly DOE with a great benefits package
Source Alaska
Showed 2022-06-12
Date 2022-06-10
Deadline 2022-08-09
Category Admin/office
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Senior Administrative Assistant, Finance

Alaska, Anchorage / mat-su, 99501 Anchorage / mat-su USA

Vacancy expired!

Cook Inlet Housing Authority is a great place to work!

Our corporate family is a team of passionate, enthusiastic, dedicated and highly qualified people. Our work allows us to create innovative solutions to complex housing issues in our community. We create housing opportunities that empower our people and build our community.

We have a great benefits package which includes the Public Employee’s Retirement System (PERS), Supplemental Benefit System Annuity Plan (SBS), and employer paid Life/STD/LTD insurance, extremely affordable health coverage, generous PTO accruals, paid holidays, an educational reimbursement program, a great wellness program and 457 optional pre-tax deferrals.

If you are interested in the Senior Administrative Assistant position and you have the expertise, skills and energy to match our mission to provide independence through housing, we encourage you to apply.

General Functions

This position provides administrative, clerical support, file management, data entry, rudimentary accounting and purchasing functions This position is expected to be detail oriented, proficient in word processing, spreadsheets, and databases, and able to apply good analytical and organizational skills to a variety of areas within the department. The Senior Administrative Assistant represents the highest level of skill, complexity, and problem solving within the Administrative Assistant job function, which presently contains the Administrative Assistant and Senior Administrative Assistant.

Major Activities (Typical Duties/Responsibilities)

Perform a variety of advanced administrative support services of Executives and Managers for the Finance Department.

Organize and maintain company and departmental filing and database systems, both manually and electronically with a high level of proficiency.

Prepare expense reports, and compile and enter credit card receipts monthly for statement reconciliation.

Provide secretarial support for correspondence, memorandums, letters, and miscellaneous correspondence and other word processing functions, as well as filing, copying, binding, faxing, etc.

Maintain cash receipts log and prepare daily deposits.

Prepare reports, manuals, schedules, and other significant documents in support of management staff.

Coordinate general clerical and administrative support activities, including training administrative and career ready staff in the Finance Department.

Arrange meetings and other such functions, including making contacts, setting up meetings, arranging and setting up meeting room and refreshments, and cleaning up after such meetings.

Takes minutes and maintains records of meetings as requested.

May make travel arrangements for management staff as needed.

Designated Records coordinator (including intranet) for the Finance Department.

Assist with the revision of department forms and build outlines for electronic file system.

Coordinate new employee workstation set up.

Perform other related duties as assigned.

Skills and Abilities

Knowledge of office practices, procedures, and equipment.

Analytical abilities related to organization of data, reports, and statistics using appropriate computer programs.

Ability to work independently with minimal direction.

Demonstrated ability to work as a team member and utilize good communications skills.

Demonstrated ability with Microsoft Word, Excel, PowerPoint, Outlook, Filemaker Pro or other databases at a high level of proficiency, including the development of charts, graphs, and presentations.

Demonstrated ability to work with numbers, statistics, and other technical data.

Ability to handle and prioritize a variety of tasks concurrently.

Typing speed minimum 50 wpm.

10-key proficiency preferred.

Valid Alaska Drivers License.

Education and Experience

Associates degree in business or related field; experience can be substituted on a year for year basis.

Five years of experience performing administrative support duties in an office environment

Please visit www.cookinlethousing.org to submit an application.

Cook Inlet Housing Authority provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Employment preference is given to eligible and qualified Alaska Native or American Indian candidates to the extent required or permitted by applicable law.

Vacancy expired!

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