Vacancy expired!
Job Description
Arizona Placement Concepts is looking for a highly motivated individual that can bring their skills and expertise into our company.
The Administrative Assistant provides general office support with a variety of clerical and administrative tasks. The incumbent will also assist with the administration of the day-to-day operations of the human resources functions and duties. This individual will be a daily assistant to and work closely with coordinators. This is a PART-TIME Position
Job Duties Include:
-Answer phones on a multi-line system, serving English and Spanish speaking clients.
-Complete State Billing
-Daily Payroll Operations
-Organizes and maintains tidiness and cleanliness of the office.
-Collect and maintain inventory of office equipment and supplies.
-Designs and implements forms for use within office by applying knowledge of software applications, and update as needed.
-Maintains files in an organized and accessible manner to include updating information, purging files on a regular basis and creating new filing systems as needed.
-File documents appropriately
-Cross-reference documents for accuracy
-Provides support for special projects to include research, compiling data and preparation of summary reports weekly and monthly .
-Accounts receivable
-Taking items to post office or other local places.
-Prepare paperwork required for new hires.
-Verify Form I-9 documentation and that forms are properly fulfilled while maintaining and updating filing.
-Process new hires, leave of absence, and terminations according to state law
-Prepare any and issue any manual checks as necessary
Requirements for this position include:
- Excellent proofreading and grammar skills
- Presenting oneself as a professional
- Knowledge and familiarity with computers (Windows)
- Clear understanding of computer software such as MS Word and Excel
- The ability to type 50+ words per minute consistently
- The ability to stay organized and work efficiently
- Able to work independently with minimal supervision following training
- Understanding and meeting deadlines
- Keeping sensitive customer or company information confidential
- Understanding the importance of detail
- Properly utilize company email, printer, scanner, fax and copy machine
Atributes/Competencies
-Accountability
-Detail Oriented
-Ethical Conduct
-Technical Capacity
-Time Management and Organizational Skills
Other Responsibilities:
Position may be required to perform other related duties as assigned. The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all essential functions, duties and required skills. Management retains the discretion to add or change the duties at any time.
Qualifications:
-Associates Degree or 3 years of Experience
-Office Experience of at least 2 years
-Ability to work effectively under pressure of deadlines
-Exposure to a high volume, and multitask work environment
-Exposure to Federal, State and local employment laws a plus but not required
Vacancy expired!