Vacancy expired!
Position Overview/General Purpose
Provide administrative, secretarial, clerical, and basic computer support to other members of the Canyon team. These team members may be located in our Tucson office, and other offices or work sites located throughout the United States. This position is the face of our company in the Tucson office and expected to ensure that an efficient office environment is created and maintained.
Main Job Tasks and Responsibilities
Answer phones and transfer to the appropriate team member
Take and distribute accurate messages in a manner that is efficient for that specific team member
Greet public and clients and direct them to the correct team member
Coordinate messenger and courier service
Receive, sort and distribute incoming mail
Monitor incoming emails and answer or forward as required
Prepare outgoing mail for distribution
Fax, scan and copy documents
Maintain office filing and storage systems
Update and maintain databases such as mailing lists, contact lists and client information
Retrieve information when requested
Update and maintain internal staff contact lists
Type documents, reports and correspondence
Organize travel arrangements for team if needed
Coordinate and organize appointments and meetings
Assist with event planning and implementation
Monitor and maintain office supplies
Ensure office equipment is properly maintained and serviced
Ensure office software is up-to-date as required
Keep accurate records of applications used, who uses them, versions currently used
Other computer and system related tasks, as required
Perform work related errands as requested such as going to the post office and bank
Keep office area clean and tidy
Education and Experience
High School Diploma or equivalent
Business college training an advantage
Previous office experience may be preferred
Competent computer skills including MS Office
Internet skills including use of e-mails, group messaging and data collection, cloud technology
Numeracy and literacy skills
Key Competencies
Organization and planning skills
Work management and prioritizing skills
Verbal and written communication skills
Problem solving ability
Attention to detail
Accuracy
Flexibility
Reliability
Teamwork
Whatever ever it takes, positive attitude
Please email resume or apply in person at 4750 N La Cholla Blvd, Tucson, AZ 85705.
Vacancy expired!