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Job Description:Completes a broad variety of administrative tasks for the leadership team, including but not limited to:
Manages an active calendar of appointments
Arranges travel itineraries
Arranges internal and external meetings across multiple time zones, with teleconference and video conference capabilities
Plans domestic and off-site events, including All Hands and other team related meetings
Composes and prepares correspondence that is sometimes of confidential nature
Completes expense reports
Compiles spreadsheets, presentations, documents, reports, etc.
Plans and coordinates schedules and meeting rooms
Communicates directly, and on behalf of the leadership partner
Provides a bridge for smooth communication demonstrating leadership to maintain credibility, trust, and support with senior management staff
Works closely and effectively with leadership to keep informed of upcoming commitments and responsibilities, following up appropriately
Successfully completes tasks with a hands-on approach, including drafting letters, personal correspondence, and other tasks
Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
Serves as resource for basic company policies and procedures such as vacation and expense reimbursements
Occasionally provides administrative support to other leadership members, especially with regard to scheduling meetings and travel arrangements
Enterprise Description: Performs diverse, advanced and confidential administrative support functions including composing, signing and releasing routine but somewhat complex correspondence. Usually relieves management of administrative details; gathers, compiles and reports information relevant to/for department; may manage a number of different and often conflicting objectives, projects or activities at one time. Communicates with executives and line management to gather or convey relevant information. May be involved in high-level client contact and exposure to sensitive information, and must use considerable tact, diplomacy and judgment. Advanced administrative and analytical skills. Thorough knowledge of a variety of software programs.QualificationsRequired Skills and Experience
Recent work experience with detailed accomplishment examples and proven ability to take the initiative
Strong communication skills, both verbal and written
Strong analytical skills, able to maintain a high quality of customer service and attention to detail
Work independently, prioritize time and exceptional organizational skills
Manage multiple and conflicting objectives, projects or activities at once with minimal direction
Strong relationship building skills to communicate with internal team and executive level management to gather/convey relevant information
Strong executive support and knowledge of a variety of software programs (i.e. MS Outlook, Word, Excel, PowerPoint, OneNote, WebEx and SharePoint)
Must use considerable tact, diplomacy and judgment with confidential information
Posting Date : 05/30/2019Location :San Diego, CA, KEARNY, 8949 Clairemont Mesa Blvd,Brea, CA, 275 Valencia Ave (CA7701),Newport Beach, CA, NEWPORT CENTER BC, 500 NEWPORT CENTER DR,
United States
Travel : NoFull / Part-time : Full timeHours Per Week : 40Shift : 1st shiftWeekly Schedule : Open availabilityAssistance for Applicants with DisabilitiesBank of America is committed to ensuring that our online application process provides an equal employment opportunity to all job seekers, including individuals with disabilities. If you believe you need a reasonable accommodation in order to search for a job opening or to submit an application, please visit the Applicants with Disabilities page at http://careers.bankofamerica.com/us/applicants-with-disabilities .Diversity & InclusionAt Bank of America, our commitment to diversity and inclusion is helping us to create not only a great place to work, but also an environment where our employees, our customers and our communities around the world can reach their goals and connect with each other. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.Frequently Asked QuestionsNeed to know how to apply online, view a list of your submitted job applications or reset your password? Visit our FAQ at http://careers.bankofamerica.com/us/faq section for answers to these questions and more.
Vacancy expired!