Vacancy expired!
Join Our Team
Explore Butte County (EBC) is the destination marketing organization, established in November of 2015, to oversee the management of the Butte County Tourism Business Improvement District (BCTBID). EBC has been entrusted to create and implement a marketing strategy and plan to position Butte County as a year-round destination by attracting visitors, increasing lodging occupancy rates and tourism spending, and maximizing the number of off-season and return-visitor trips.
EBC is excited to open the recruitment for a full-time staff member to join the team. The Marketing Administrative Assistant (MAA) will be responsible for supporting the marketing staff with tasks like representing EBC at events, organizing events, project management, data entry and administrative duties all while maintaining the EBC brand. The ideal candidate will be a self-starter with a friendly, hospitality-oriented philosophy. They must be detail oriented and feel comfortable working in a small office setting with the willingness to work flexible hours and extra time as needed, all with minimal oversight. The position operates in a fast-paced environment with ever-evolving priorities. If you are passionate about living and working in Butte County and have the experience detailed below, please apply now - this is a great opportunity and get in on the ground floor of this exciting organization!
Duties & Responsibilities
Administrative tasks
- Answer all incoming phone calls and direct them to the correct party.
- Manage the contact@ email box with timely reply and accurate information.
- Office organization, including ordering office supplies, ordering event supplies, managing EBC giveaways, maintaining inventory, and creating tracking systems for trade show items.
- Data entry for customer relationship management software and contacts.
- Scheduling board committee meetings and taking meeting minutes.
- Maintaining all posting requirements per the Brown Act.
- Creating and distributing monthly stakeholder direct-to-consumer newsletter with input from Executive Director and Marketing Communications Coordinator (MCC).
- Manage billing for co-op advertisements, and partner paid programs.
Certified Tourism Ambassador (CTA) Program
- Coordinates with event venue for CTA training days.
- Manages all elements of set up, food and beverage, and clean up for each CTA training.
- Prepares all CTA pre-read materials and mails in timely fashion.
- Coordinates quarterly field tripsĀ and specials/perks for ambassadors.
- Supports MCC with all additional aspects of CTA program as required.
Campaign Coordination
- Manage large campaign calendars and keep staff on track for deadlines.
-Example of campaigns would include State Fair, Restaurant Week, FAM itineraries
-Manage partner relationships during campaigns.
Street Team Duties
- Attend sponsored events with EBC booth to answer questions about Butte County, hand out visitors guides, and collect email addresses.
Other duties as assigned.
Education/Experience:
Required:
Must be a team player
2-3 years of administrative experience in a fast-paced environment
Minimum of high school diploma or GED, bachelors degree preferred
Must be proficient in MS Word, Excel, PowerPoint, Google Suite
Must have impeccable organizational skills
Desired:
Live and/or worked in Butte County for 10+ years
Be self-directed and pro-active; should present solutions with all issues/challenges
Demonstrate exceptional written, verbal, and interpersonal communication skills
Have experience managing multiple tasks and projects all in various stages of development and implementation
Understanding of hospitality and destination marketing
Vacancy expired!