Job Details

ID #2805590
State California
City Claremont
Full-time
Salary USD TBD TBD
Source Claremont University Consortium
Showed 2019-10-24
Date 2019-10-24
Deadline 2019-12-22
Category Et cetera
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Administrative Coordinator

California, Claremont 00000 Claremont USA

Vacancy expired!

NOTE TO APPLICANT: Please submit your resume and cover letter along with your application. You may submit both documents as one attachment in the My Experience section of the application under the "resume/CV" upload section, or as separate attachments. Once you submit your application, you will not be able to attach additional documents.Job Description:Duties and Responsibilities.

Promote the office’s two primary initiatives (currently Data Science and Justice Education) and its general mission of helping to identify and resolve barriers to effective and efficient cross-campus collaboration.

Assist with the planning and administration of meetings, conferences, receptions, and other events sponsored by the OCAC and supported collaborations. This may include determining menus, coordinating vendors and facilities, setting up venues, preparing and distributing announcements, making domestic and foreign travel and hotel arrangements, and processing RFCs and POs.

Support timely, professional, and effective communications with faculty, staff, and administrators at The Claremont Colleges as well as the broader community. This may include maintaining contact databases, administering listservs, updating web pages, managing social media profiles, preparing informational pamphlets, and writing, editing, prooing, and formatting documents, such as year-end reports and executive summaries.

Provide basic clerical duties including culling information from course databases, organizing and maintaining project files, photocopying and scanning, ordering supplies and equipment, and coordinating office equipment maintenance to ensure proper functioning.

Provide basic budgetary support including tracking the OCAC’s budgets and accounts and those of supported collaborations, reviewing transactions for reasonableness, reconciling accounts and notifying the director of unusual activity or questionable transactions, providing accounting reports as needed, and/or reconciling purchase cards on the director’s behalf.

Coordinate with others on common projects and assist where needed.

Determine best practices for own work, including tracking and communicating about the status of ongoing projects.

Perform other related duties and projects as assigned.

Required Knowledge, Skills, and AbilitiesIndividuals must possess the knowledge, skills, ability, and attitudes needed to successfully perform the essential functions of the position. These include the following:

Excellent interpersonal skills. Personal integrity, professionalism, resourcefulness, and a commitment to high standards of work quality and maintaining confidentiality.

Excellent oral and written communication skills. Demonstrated ability to write clearly using proper formats, grammar and punctuation; to edit and proo; and to ensure accuracy and high quality of written work. Knowledge of proper formatting conventions and professional diplomacy for business correspondence, reports, agendas, and other documents.

Excellent organizational skills, including the ability to effectively track the status of ongoing projects and find needed documents and information quickly. Ability to independently organize, plan, prioritize, and carry out responsibilities, and to finish tasks by established deadlines.

Excellent computer skills, with the ability to create/maintain documents, spreadsheets, reports, and databases using Google Docs, Word, Excel, PowerPoint, and other applications. Navigational knowledge of web page editing software. Ability to update and maintain web pages. Excellent knowledge of internet browsing software, search engines, and search strategies. Ability to master new software quickly, including accounting software, the virtual EMS Web system (reservation and calendar software), Sakai, and other applications.

Knowledge of business, administrative and clerical procedures. The willingness/ability to seek out information and show persistence in finding solutions to problems.

Technical ability to maintain multiple accounts, monitor purchase agreements, contracts and other accounting matters using various software.

Innovation, ambition, initiation, autonomy, flexibility, and good humor are desired traits.

Required and Preferred QualificationsEDUCATION: Bachelor’s degree, or any combination of education, training and experience that provides the required knowledge, skills and abilities.EXPERIENCE: At least three years of related experience, preferably in an academic environment.HOURS: This is a 20 hour per week position. Hours will be scheduled Monday through Friday between 8AM and 5PM, though some evening or weekend hours may be required to support events; specific work schedule is flexible/negotiable provided it suits the evolving needs of the employee, the director and the initiatives.CLASSIFICATION AND STATUS: This is a part-time, benefits-eligible, 12-month per year, non-exempt position.REPORTING: This position reports to the Director of Consortial Academic Collaboration.ADA/OSHA:This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).Disclaimer:This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.Equal Opportunity Employer:TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.

Posted 30+ Days Ago

Full time

REQ-2046

Job Posting Title: Administrative Coordinator

Vacancy expired!

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