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NOTE TO APPLICANT: Please submit your resume and cover letter along with your application. You may submit both documents as one attachment in the My Experience section of the application under the "resume/CV" upload section, or as separate attachments. Once you submit your application, you will not be able to attach additional documents.Job Description:The role of the Assistant Vice President for Human Resources and Benefits Administration (AVP, HR&B) at The Claremont Colleges Services (TCCS) is unique. The AVP, HR&B for TCCS reports to the Vice President for Finance and Administration/Treasurer for TCCS and has two distinct roles:
to serve as a strategic human resources thought leader for the TCCS organization and
to serve the seven Claremont Colleges by delivering high quality and efficient administrative shared services in employee benefits, specifically in the areas of medical, dental, vision, group life and other voluntary plan benefits; retirement plan administration; and worker’s compensation and disability administration.
TCCS is the shared services organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges (TCC) located in Southern California. The Claremont Colleges include:
Pomona College (founded in 1887)
Claremont Graduate University (1925)
Scripps College (1926)
Claremont McKenna College (1946)
Harvey Mudd College (1955)
Pitzer College (1963)
Keck Graduate Institute of Applied Life Sciences (1997)
TCCS, founded in 1925, borrowed from the Oxford model, organizing around a library and other common facilities. Today this distinguished cluster of private colleges is one of our nation’s greatest centers of liberal arts, science and engineering education for almost 7,000 students.It is essential that the AVP, HR&B be able to balance both roles, appreciate the differences between the roles, and recognize that this specific role is different from the chief human resource executive role at the seven academic institutions. The primary clients for the administrative shared services are the Chief Human Resource Officers of the Colleges.The Assistant Vice President for Human Resources and Benefits Administration is responsible for TCCS Human Resources. TCCS Human Resources is responsible for partnering with leaders and employees across the TCCS organization to attract, retain, develop and motivate a talented team of unique individuals. The AVP, HR&B will be a key strategic leader advising the TCCS cabinet on human resource thought leadership. The TCCS senior cabinet includes:
TCCS Vice President for Student Affairs,
TCCS Assistant Vice President of Campus Safety,
TCCS Vice President, Finance and Administration,
TCCS Chief Information Officer,
TCCS Director of Human Resources
Dean of the TCC Library and
TCCS AVP for Community Relations and Secretary to The Claremont Colleges, Inc. Council of Presidents, and
TCCS CEO
The AVP, HR&B serves the human resource needs of TCCS and its senior cabinet through leadership and development of human resource staff members including:
Director of Human Resources
Senior human resources business partner
Human resources business partner, and
Human resources assistant
The AVP, HR&B is also responsible for TCC administrative shared services in benefits administration including:
Overall administration of employee benefits plans, including health and welfare benefit plans, and retirement plans
Overall administration of worker’s compensation, voluntary disability insurance, and benefits reconciliation
Direct leadership and professional development of staff, including:
Health and welfare benefit supervisor
Three health and welfare benefit representatives
Retirement services and benefit reconciliation supervisor
Retirement analyst
Two benefits reconciliation representatives
Worker’s Compensation administrator, and
Disability administrator
Essential FunctionsOverall
Serve as special consultant to the Vice President for Finance and Administration, to rethink organizations of human resource services and benefits as a single organization.
Build strong relationships and partnerships with the chief human resource officers of member institutions and other key personnel within each of The Claremont Colleges.
Evaluate staff performance against job descriptions and performance metrics in accordance with established guidelines
Leverage HRIS system and other capabilities to design efficient and effective workflows to carry out the specific tasks
Conduct research on topics requested by TCCS senior management, HRC or BFAC
TCCS Human Resources
Oversee and manage TCCS Human Resources.
Annually reviews and makes recommendations to executive management for improvement of the organization's policies, procedures and practices on personnel matters.
Maintains knowledge of industry trends and employment legislation and ensures organization's compliance.
Maintains responsibility for organization compliance with federal, state and local legislation pertaining to all personnel matters.
Communicates changes in the organization's personnel policies and procedures and ensures that proper compliance is followed.
Assists executive management in the annual review, preparation and administration of the organization's wage and salary program.
Oversees exit interviews to determine reasons behind separations.
Consults with legal counsel as appropriate, or as directed by the CEO, on personnel matters.
TCC Benefits Administration
Work with intercollegiate groups of senior Human Resources leaders, Business/Finance professionals and other stakeholders to implement and administer employee benefit plans as an integral part of the total employee compensation package that retains the best talent in order to remain competitive employers in higher education and the general marketplace.
Administrate the portfolio of plans including retirement (defined benefit, 403b and 457), health, dental, vision, life, workers’ compensation, and disability for TCC.
Coordinate benefit plan design by working with TCCS senior management, intercollegiate committees including the Human Resources Committee (HRC) and Business and Financial Affairs Committee (BFAC), internal resources, brokers and consultants to define needs and develop plan options and strategies
Stay current with industry trends in human resource management; also stay current with trends in benefit plan design and management to make recommendations to the HRC and BFAC on cost effective changes which enhance the total benefits program
Oversee the benefits orientation process
Lead and direct the annual benefits open enrollment process
Lead a process of communication to employees regarding annual enrollment, new plans and changes to existing plans (regulatory and other); works collaboratively with TCCS Communications to direct the design and function of benefits communication websites
Organizes staff and processes to effectively carry out the day-to-day operations in managing the approved portfolio of benefit plans and providing services to participants
Coordinate the timing and completion of plan audits with the independent auditor
Stay current on state and federal regulatory changes impacting TCCS in general as well as TCC plan portfolio
Initiate changes to plan documents to meet compliance requirements of ERISA, the Internal Revenue Service, the Department of Labor and state insurance regulators
Direct completion of regulatory reports, including IRS Form 5500, etc.
Negotiate vendor contracts and record keeping agreements
Education
A Bachelor's degree is required, preferably in Human Resource Management, Business Administration or a related field or equivalent experience in human resources with emphasis in benefits administration or in a shared services environment
A Master's degree is preferred, as are specialty certifications in human resources and/or benefits administration
Experience
A minimum of 15 years with increasing responsibilities, including a demonstration of exceptional leadership and management skills covering a broad portfolio
Experience as a Vice President for Human Resources in a private college/university preferred
Experience leading and managing a change and transition effort, specifically related to merging departments together.
Experience in working in a consortium that administers shared services preferred
Experience implementing and managing employee benefit plans and programs including; tax deferred retirement plans, health and health related plans, group life, workers’ compensation and disability insurance plans
Experience engaging multiple stakeholders to lead an RFP process for benefits brokers.
Experience leading, assessing and developing HR and Benefits staffing with various levels of professional experience.
Experience administering and providing oversight for disability and worker’s compensation services.
Experience with shared services and an ability to seek input from “clients” and to adjust/ adapt based on their feedback
Experience with developing and executing short-term and long-term plans that align with the goals and priorities of TCCS and/or the TCC stakeholders
Experience building internal and external cross-functional relationships and partnerships with staff at all levels of an organization
Demonstrated commitment and experience working in an organization that values diversity, equity and inclusion
Required Knowledge and Critical SkillsThe successful candidate will have a strong client service orientation as well as a deep commitment to process and to seeking input from all relevant stakeholders while making decisions. In addition, the individual will possess the following characteristics:
Expertise in general operations with an ability to assess the effectiveness/ quality of each area of the operation and to implement continuous improvement
Skilled in managing change and transition intentionally and respectfully
Complementary knowledge, expertise and traits to the other senior cabinet members of TCCS
In-depth knowledge of State of California employee benefits regulations and experience with compensation plans and strategies are helpful
Other Attributes
Willingness to learn, appreciate and accept the “uniqueness” of The Claremont Colleges
Courageous advocate for the team
Flexibility and willingness to quickly and frequently transition between hands-on administrative tasks and work requiring strategic level thinking, planning and execution
Resilient and patient in challenges
Ability to compromise and be flexible
A communicator who listens to understand and effectively conveys information through conversation and in writing.
Ability to translate technical and legal information to non-technical audiences
Appreciation for the roles and expertise of others
Compassionate, thoughtful and intentional change leader
Diplomatic
Practical and Realistic
Honest, forthright and respectful
“A calm head with a warm heart”
A mentor/ coach to the staff
Commitment to building and maintaining trust among members of the TCC and TCCS communities
Required HoursThe regular hours for this full time position are 8:00 a.m. to 5:00 p.m., Monday–Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary due toneeds of the organization or business unit.Diversity and InclusivityThe strength of Claremont Colleges Services (TCCS) lies in the diversity of our people and in the services we provide.We are committed to providing an environment that values the many differences in identities, experiences, ability and thought that exist among the members of our community.We reflect this commitment by providing opportunities for staff to engage in conversations around diversity and differences, events that celebrate our individual uniqueness and in the constant evaluation and re-evaluation of our employment practices to ensure we invite and retain unique talent.We learn from each other, we share with each other and we grow because of each other. As a shared service organization for The Claremont Colleges, TCCS serves the diverse needs of students, faculty and staff in many ways, including through our disability resources center, inter-faith religious center, cultural centers, library services, campus safety services and a range of administrative services.TCCS is proud of the services we provide and we recognize that we are better equipped to excel with a team of diverse staff members who are passionate about the work they do.ADA/OSHA:This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).Disclaimer:This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity.Equal Opportunity Employer:TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim to have the best available person in every job. TCCS prohibits discrimination based on race, color, religious creed (including religious dress and grooming practices), gender (including gender identity and gender expression), national origin or ancestry, genetic information, physical or mental disability, medical condition, marital status, registered domestic partner status, age, sexual orientation, sex (which includes pregnancy, childbirth, breastfeeding, and medical conditions related to pregnancy, childbirth, or breastfeeding), military or veteran status, and status with regard to public assistance, or any other basis protected by federal, state or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics, or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.
Posted 30+ Days Ago
Full time
REQ-1675
Job Posting Title: Assistant Vice President for Human Resources and Benefits Administration
Vacancy expired!