Administrative Support Specialist, Eurofins Environment Testing - Air Toxics, Folsom, CA

The Administrative Support Specialist is responsible for managing a wide range of administrative, procurement, and accounts payable (AP) functions to ensure efficient daily operations. This includes setting up and maintaining client and vendor accounts, processing invoices and purchase orders, and liaising with vendors to resolve discrepancies. The position also supports office and facilities management by coordinating supply orders, maintenance services, and special event needs. Additionally, the role plays a key part in facilitating financial reporting, ensuring compliance with company procedures, and providing timely support to lab and management teams. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask effectively in a dynamic environment. Essential Duties and ResponsibilitiesAccounts PayableSetting up new clients and running credit reports for new clientsReleasing Fin HoldsReceiving, coding and submitting weekly AP packets to NSCRNI ReportINR ReportTo include editing incorrect PO’sCalling vendors – Finding/Correcting Invoices/PO’sCredit Memos FolsomReissued Invoices FolsomWeekly/Monthly Monitoring and Requests for Statements from vendorsCreating PO’s for Ad hoc invoicesReceive all invoices against all PO’s Daily/Weekly/Monthly in CoupaMonthly AP Accrual reporting to NSCCheck requests in Coupa for Annual FeesDaily reporting of Revenue Purchase Ordering-COUPAWeekly Nitrogen/Helium/Zero Air Gas Orders for each Tuesday deliveryAll purchase order requests from the lab other than Calibrating Standards: To include requesting quotes and/or updated quotes from vendorsPlacing/Receiving all orders in CoupaCreating/Maintaining blanket PO’s for bulk/monthly shipmentsCapex OrdersFinding alternate items/vendors for items on backorderProviding manager with an updated Monthly Consumables spreadsheet prior to EOMReturning items ordered incorrectly and/or inquiring with the vendorResponding to lab employee emails on order statuses Additional Responsibilities (Office/Facilities):Order supplies for the breakroomOrder/upkeep office supplies for the lab “supply room”Call and schedule service for most maintenance (AC/electrical/copy machines)Follow up on said services for invoices (AP)Occasional Lunch/Coffee Pickups for Clients and visitorsI-9 SubmittalsAssist with events/holidaysAssists in sending out monthly customer statements.Picking up mail and distributing