Administrative Assistant

Hi,Hope you are doing well. We have the below position with our Global pharmaceutical client and it's a long-term contract as well. Please review the below description and let us know your thoughts!

• In addition to Senior, Administrative Assistant responsibilities prioritize workload involving multiple large projects/timelines.
• Such projects may include coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.
• Arranges for needed resources to meet timelines.
• Uses advanced-level software programs such as Excel, ChemDraw, Filemaker Pro, Access, and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations.
• Under manager's direction, creates draft reports, documents, presentations, and templates using raw data.
• May gather data using internet searches.
• Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's.
• Keeps the bigger picture in mind and influences workflows accordingly.
• Responsible for coordinating large events which include the planning, organizing, and implementation of some event activities.
• Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports, and tools and materials for presentations. Typically, coordinates the preparation of an annual budget, reviews monthly budget, reviews, and research variances.
• May coordinate group lease cars requirements and activities (at International Locations).
• May assist with facilities space planning or office set-up.
• May screen and prioritize manager's mail and email.
• Assists in the orientation of new administrative assistants and other staff.
• Ongoing acts as a resource to other administrative assistants and are cross-trained to cover for another administrative assistant if he/she is out of the office for an extended period of time.