Administrative Assistant - III

Hi,

• Coordinating or leading the implementation of new and/or revised software applications/databases including interfacing with vendors, ensuring user training, etc. with minimal guidance.
• Arranges for needed resources in order to meet timelines.
• Uses advanced-level software programs such as Excel, ChemDraw, Filemaker Pro, Access, and PowerPoint to create graphs, charts, spreadsheets, and LCD presentations.
• Under the manager’s direction creates draft reports, documents, presentations, and templates using raw data.
• May gather data using internet searches.
• Understands the goals and objectives of the entire department and contributes to the attainment of those G&O's.
• Keeps the bigger picture in mind and influences workflows accordingly.
• Responsible for coordinating large events which include the planning, organizing, and implementation of a number of event activities.
• Liaises with guests and speakers to assess needs and coordinates, as needed, such activities as travel, hotel, expense reports, and tools and materials for presentations.
• Typically, coordinates the preparation of an annual budget, reviews monthly budget, reviews, and researches variances.
• May coordinate group lease cars requirements and activities (at International Locations).
• May assist with facilities space planning or office set-up.
• May screen and prioritize manager’s mail and email.
• Assists in the orientation of new administrative assistants and other staff.