Construction Project Administrator

System One has a long-term contract opportunity for a Construction Project Administrator to support our client based out of their location in Fresno, CA starting ASAP! Important employment information: Candidates local to Phoenix, AZ / no relocation offered

Drug screen / background check required

Have dependable transportation / required to show up for work on time

Ability to work 40+ hours per week with possibility of occasional travel to other offices for training

The Project Coordinator will receive general direction from the Sr. Project Manager and will support the needs of Project Managers, Construction Managers, and other site personnel. You will have some latitude and initiative in executing those directions while understanding the sense of urgency as it applies to project deliverables.

We expect the Administrative Assistant to have the following education / experience:

· High school graduate

· Must have at least 5 years of Project Administrative experience in the Construction or Engineering field.

· English as a first language

Construction Administrative Assistant Duties

· Project Meeting Minutes – takes notes, update and disseminate to all project attendees.

· Assist with monthly customer and subcontractor invoicing. (Generation, Tracking and logging)

· Assist with maintaining/updating subcontractor and client project folders, daily reports, safety documentation and quality control documentation.

· Assist in updating and maintaining subcontractor daily sign in logs

· Review sign in logs and subcontractor daily reports for certified payroll reports.

· Assist with project filing and document input & control

· Preparation & distribution of Subcontractor and client meeting minutes

· Assist with maintaining and updating project submittals and RFI’s logs.

· Work with each site PM and assist them with obtaining and processing project closeout documentation.

· Assist the site Project Manager with keeping up to date subcontractor insurance and prequalification documentation.

· Maintaining and ordering office supplies.

· General project document control and manage including setting up binders and documents for development and production of O&M manuals both digitally and hard copy as applicable.

· Assist with project close out documentation inclusive of O&M Manuals.

· Assist with tracking of project deliverables

· Generate Purchase Orders by working with project Managers and Accounting.

· Generate send out Monthly Cost, Hour and PO reports.

· Work with Accounting for Job Cost Adjustments

· Assist with tracking of project deliverables

· Cost management support including monthly reporting, purchase orders, invoice processing for vendors, job cost adjustments and prepare pay applications.

· Monitoring the Subcontractor Qualification internal flow process for the construction team to ensure timely approvals and review insurance documentation for completeness for subcontractors and vendors.

· Assist project managers with contract management activities with Subcontractors and Vendors and ensuring compliance.

· General project document control and manage including setting up binders and documents for development and production of O&M manuals both digitally and hard copy as applicable.

· Filing and archiving project documents.

· Possess an understanding of construction terminology.

· Excellent time management and superior organizational skills required.

· Possess knowledge of accounting and budget processes

· Reproduce project and design documents and assisting with various administration needs of Project Managers daily

· Assist with office management activities including ordering supplies as well as on project sites.

· Must be self-motivated and can exercise initiative and work independently

· Proficiency in Microsoft Word, Excel, PowerPoint, graphics, data manipulation and search software.

· Expertise in preparing and working with general and complex Excel spreadsheets/workbooks.

· Experience working with Newforma Document Management System a plus

· MS Excel, MS Word, Power point

Responsibilities include:

· Assistance with monthly customer and subcontractor invoicing. (Tracking and logging)

· Assistance with Maintaining an updating subcontractor and client project folders, daily reports, safety documentation and quality control documentation.

· Assist in updating and maintaining subcontractor daily sign in logs

· Review sign in logs and subcontractor daily reports for certified payroll reports.

· Assist with project filing and document input & control

· Preparation & distribution of Subcontractor and client meeting minutes

· Assist with maintaining and updating project submittals and RFI’s logs.

· Work with each site PM and assist them with obtaining and processing project closeout documentation.

· Assist the site Project Manager with keeping up to date subcontractor insurance and prequalification documentation.

· Maintaining and ordering office supplies

#LI-FF1

System One, and its subsidiaries including Joulé, ALTA IT Services, CM Access, TPGS, and MOUNTAIN, LTD., are leaders in delivering workforce solutions and integrated services across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible full-time employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.