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HSU Sponsored Programs Foundation Job Announcement
This is not a state position
Job Title: Operations Coordinator Location: Arcata, CA
Hours: Full Time, 12 months/year, Exempt Salary: $40,000 - $70,000, DOE
Project Name: Northern California Small Business Development Center Lead Center (Norcal SBDC) Supervisor: SBDC Region Director
GENERAL INFORMATION
The Norcal SBDC is part of Humboldt State Universitys Sponsored Programs Foundation. The Lead Center (headquarters) are located on campus in Arcata, CA. The program serves the business community in 36 northern California counties with non-credit education and consulting. Funding for this program comes from the federal Small Business Administration (SBA), and the California Governors Office of Economic Development (GO-Biz). Humboldt State University has hosted the SBDC program since January 2006.
The Operations Coordinator position is a newly created, full-time, exempt, 12-month position. The job offers a competitive benefits packaged including group health, dental, and vision. The schedule is 40 hours per week, Monday through Friday, with varied schedules/occasional weekend and evening hours. While continuation of this position is foreseen for years to come, all Norcal SBDC positions are contingent on continued federal and state funding. This is not a state or federal position.
POSITION SUMMARY
The Operations Coordinator will be responsible for a variety of tasks and projects central to sound operation of the Lead Center. This position will work closely with the Region Director on aspects of grant analysis, management and reporting, special project deployment, event and meeting planning, oversight and development of policies and procedures, etc. The ideal candidate will be self-motivated, resourceful, have strong interpersonal skills and impeccable communication skills. The Operations Coordinator should enjoy and be well versed at professional/technical writing, and multi-tasking.
ESSENTIAL FUNCTIONS & RESPONSIBILITIES
Gathers and organizes programmatic information for routine grant and contract reporting.
Synthesizes, writes and edits reports for grant and contract reporting.
Assists with grant and contract writing.
Develops, updates and oversees policies and procedures; trains staff and contractors on assorted policies and procedures.
Conducts, tracks and communicates with teams on a variety of special projects.
Prepares formal written documents and presentations for the Region Director.
Manages meeting logistics, agendas, minutes and attendance.
Oversees development and management of data for the online collaborative enterprise system (information management system).
Assist Region Director with managing strategic plan deployment.
Schedules, budgets and plans events, including soliciting bids from goods and service providers.
Assists Region Director with some human resource processes and tasks.
Manages databases of personnel, contractors and consultants.
Aids Region Director in communication updates to service centers.
Interacts with all levels of management within Lead Center, at Humboldt State University, and with external partners.
Researches and compiles data for statistical, financial and programmatic reports.
Assists with travel arrangements and travel reimbursements for Region Director.
Conducts occasional videoconference and in-person trainings with administrative staff members of the service centers.
Updates, communicates and maintains Regional Calendar and internal Lead Center calendar.
Takes minutes at key partnership, regional and strategic meetings as requested by Region Director.
Other tasks as assigned.
KNOWLEDGE, SKILLS & ABILITIES
Ability to quickly synthesize and understand new and large amounts of data.
Excellent interpersonal skills.
Experience using Microsoft Word, Excel, PowerPoint, Google Docs.
Strong project management and time management skills.
Ability to develop strong relationships and work with senior level managers and partners.
Very effective in written communicationstechnical, professional, formal, informal.
Strong verbal communicationsone-on-one, phone, videoconferencing, small group presentations.
Experience working with a CRM system such as Neoserra
Confidentiality is critical for this role.
PREFERRED QUALIFICATIONS
Preference will be given to candidates who demonstrate the following:
Prior experience working within an institution of higher education
Prior experience working with federal and/or state grants
Previous experience working for a Small Business Development Center program.
MINIMUM QUALIFICATIONS
Computer skills required include proficiency in Word, Excel, PowerPoint, and Google Docs
Excellent writing and verbal communication skills
Ability to learn new, complex topics easily
Detail-oriented with excellent organization and multi-tasking abilities
AA or Bachelors Degree preferred from an accredited university or the equivalent in 4 years or more of progressively responsible administrative coordination/management.
APPLICATION PROCEDURE
Qualified applicants should submit the following items via email to Chase Kerrigan at cck24@humboldt.edu.
1. A complete HSU application, downloaded from: https://forms.humboldt.edu/hsu-employment-application
2. Cover letter
3. Résumé
4. Three professional reference contacts
5. A complete HSU SPF Employee Information Form for Applicants, downloaded from: http://forms.humboldt.edu/spf-self-identification-form-job-applicants-eif-pre-offer
Application Review Date: 12/3/2019, position is open until filled.
Humboldt State University Sponsored Programs Foundation is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. More information about HSU SPFs Equal Employment Opportunity hiring can be found here.
For assistance with the application process, please submit an Accommodation Request Form which can be found here or call the SPF Office Manager at (707) 826-5169.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered this position within HSU SPF. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current HSU SPF employees who apply for this position.
Vacancy expired!