Vacancy expired!
Immediate Job Opening: Office Administrator
This is a three-quarter full-time position, for United States Servas, Inc., a non-profit peace organization with national headquarters in Arcata, CA. US Servas is a membership organization that fosters understanding of cultural diversity through a global person-to-person network of hosts and travelers promoting a more just and peaceful world. Servas provides opportunity for personal connections among people of diverse cultures in the cause of world peace, goodwill, and understanding.
Responsible for overall office functioning, including administrative, legal, fiscal and supervisory duties. Reports to Board of Directors. Salary: $18 per hour starting with periodic raises possible.
Submit 1) Letter of interest, 2) resume, and 3) three professional references via email.
DUTIES OF POSITION
Acts as the primary contact person for the Board of Directors and the Executive Committee,
through the Boards designated Board Liaison
Implements Board policies with regard to the function of the office and its charge to serve
members
Serves as a resource to the Board as it sets policies for the organization
Acts as spokesperson to the media and the general public (exclusively within the parameters of
Board policies)
Maintains digital and hardcopy office files in an orderly transparent manner
Performs other duties as required or directed
FISCAL AND LEGAL RESPONSIBILITIES
Complies with the Financial Handbook of U.S. Servas
Communicates regularly with the Board Treasurer and the organizations Legal Counsel
Assists in the development of the annual budget of U.S. Servas
Provides financial documents to the Board, Treasurer, and Finance Committee as required for
budget development and meetings
Is responsible for office compliance with laws and rules of relevant city, state, and federal entities
Ensures that all funds are accounted for and deposited in compliance with financial policies
Monitors and optimizes office and business income and expenses
Communicate with existing funders and donors and seek new funding sources
Ensures that bills are payed in a timely fashion
Verifies that appropriate insurance coverage is held at all times
ADMINISTRATIVE AND SUPERVISORY RESPONSIBILITIES
Maintains a member-friendly, customer service-minded, peaceful, and orderly office
Facilitates the smooth flow of daily office functions
Recruits and oversees scheduling and training of hired staff, interns and volunteers
Manages and assesses staff performance
Communicates with Board Liaison regularly in matters of personnel, workload priorities, and
requests from the Board and board committees to ensure a smooth, healthy environment for U.S.
Servas employees and members
Communicates with contractors including the bookkeeper, auditor and strategic planner
Oversees and is familiar with duties of office staff, including the production of written
documentation of office procedures
Manages proper protocol for processing complaints (See Complaints Procedure Guidelines)
Back up office staff as needed
Oversees outreach and the expansion of membership
Convene board committees/record minutes/follow up tasks
Oversees or performs the creation and production of publications and communications, including
newsletter, mailings and social media
Supervises the implementation of national and international programs
WEB SITE MANAGEMENT
Works with web developer and tech committee to maintain up-to-date website pages
EXPERIENCE REQUIRED
Has experience working, communicating and negotiating with a Board of Directors, preferably in a
non-profit organizational context
Has experience supervising and motivating paid staff and volunteers to achieve various aspects
of a common goal
Has working experience with modern office equipment, computers, databases and software
Has working experience with recording and reporting financial data with QuickBooks or equivalent
program, including budgeting and cash flow tracking
Has the ability to work well in a small non-profit office and from a virtual office
Has an affinity for Servas purpose of peace through travel, hosting, and cultural understanding
Demonstrates initiative and a self-starter outlook
Is familiar with California Labor Law
PHYSICAL DEMANDS
The physical demands and work environment described here are representative of those that must be
met or may be encountered by an employee performing the essential functions of this job.
Specific vision abilities required by this job include close vision for use of computer terminal and
reading printed and electronic material
The noise level in the office should not exceed a moderate level
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
functions.
Vacancy expired!