Administrative Assistant

OverviewPay: $21The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.Benefit Information:ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2023 Employee Benefits | Staff & Management (https://www.abm.com/wp-content/uploads/2022/10/2023-Recruiting-Flyer-Staff-Management-10122022.pdf)POSITION RESPONSIBILITIESPayroll: Function as liaison between Corporate Payroll, Operations, and employees to update online payroll platform (Blue Force). Research: and if necessary, submit retroactive & adjustment payment requests and assist in resolving any payroll issues. Review and submit vacation and sick time pay requests in accordance with the CBA and/or CA or local ordinances. Distribute payroll checks to employees. Coordinate complex payroll situations with Corporate Payroll team.Administrative/Clerical: Provide administrative/clerical support including answering and routing phone calls to appropriate parties; coordinate conference room requests; schedule necessary office vendor inspections/repairs; office and field supply ordering as authorized by management.Document Control: Set up and maintain client and vendor files, such as invoices, payments, etc.New Hire Training: Coordinate new hire orientation and training with Recruiter and Office Operations team.Employee relations: Intake employee complaints and provide information to local HR and Operations team. Assist local HR in scheduling employee visits regarding complaints, coordinate with HR Manager on complex issues and complaints.Performs other duties as assigned or requested.KNOWLEDGE, SKILLS & ABILITIESA minimum of three (3) years administrative experience is preferred and required.A collaborator that can collaborate and interact with various levels of staff and management.Knowledge of MS Office including word, excel, outlook powerpoint.Effective communication skills both written and verbal.Bilingual Spanish and English is preferred and required.Must be highly organized.REQNUMBER: 51999All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.