Administrative Officer

Administrative OfficerDepartment of Veterans AffairsVeterans Affairs, Veterans Health AdministrationOverview

##### Open & closing dates

10/18/2019 to 11/08/2019

##### Service

Competitive

##### Pay scale & grade

GS 9

##### Salary

$58,466 to $76,001 per year

##### Appointment type

Permanent

##### Work schedule

Full-TimeLocation1 vacancy in the following location:-Long Beach, CARelocation expenses reimbursedNoTelework eligibleNo- DutiesSummaryThis position serves as the Administrative Officer for the Sterile

Processing Service in a VA Health Care System (VA HCS) and supported

catchment area. The position has administrative responsibility,

accountability, and oversight for the Sterile Processing Service

programs and activities across the full jurisdiction of the health

care system.Learn more about this agencyResponsibilities

Oversees all aspects of human resources functions to include

position descriptions, recruitment, employee/labor relations,

training and other related activities.

Prepares, edits and archives all official correspondence

requiring signature or approval.

Provides expert advice on procurement issues.

Monitors performance, suspense actions and ensures issues are

resolved.

Manages budget formulation and execution for a changing budget

of administrative expenses.

Develops and keeps all position descriptions, and organizational

charts current.

Interprets administrative policies, developing local polices,

defining administrative requirements, and/or providing advice.

Work Schedule: Full TimeTour of Duty: M-F 8:00 a.m. to 4:30

p.m.Compressed/Flexible: NoTelework: NoVirtual: This is

not a virtual position.Position Description/PD#: Administrative

Officer/PD600-015710Relocation/Recruitment Incentives:

NoFinancial Disclosure Report: Not requiredTravel RequiredNot requiredSupervisory statusNoPromotion Potential9

#### Job family (Series)

0341 Administrative Officer- RequirementsConditions of Employment

You must be a U.S. Citizen to apply for this job

Designated and/or random drug testing may be required

Selective Service Registration is required for males born after

12/31/1959

You may be required to serve a probationary period

Subject to background/security investigation

Selected applicants will be required to complete an online

onboarding process

QualificationsTo qualify for this position, applicants must meet all requirements

by the closing date of this announcement, 11/08/2019.Time-In-Grade

Requirement: Applicants who are current Federal employees and have

held a GS grade any time in the past 52 weeks must also meet

time-in-grade requirements by the closing date of this announcement.

For a GS-9 position you must have served 52 weeks at the GS-7. The

grade may have been in any occupation, but must have been held in

the Federal service. An SF-50 that shows your time-in-grade

eligibility must be submitted with your application materials. If

the most recent SF-50 has an effective date within the past year, it

may not clearly demonstrate you possess one-year time-in-grade, as

required by the announcement. In this instance, you must provide an

additional SF-50 that clearly demonstrates one-year

time-in-grade.You may qualify based on your experience and/or

education as described below:

- Specialized Experience: You must have one year of

specialized experience equivalent to at least the next lower

grade GS-7 in the normal line of progression for the occupation

in the organization. Examples of specialized experience would

typically include, but are not limited to: developing and

implementing local policies, defining administrative

requirements. Monitors administrative activities and make

substantive. Liaison or point person for communications with

persons and/or groups recommendations for program improvements.

Oversees staff support work in short and long range planning

efforts. Establishes administrative controls aimed at ensuring

remedial actions are completed and proposed. OR,

- Education: Applicants may substitute education for the

required experience. To qualify based on education for this

grade level you must have master's or equivalent graduate degree

or 2 full years of progressively higher level graduate

education leading to such a degree or LL.B. or J.D., if

related. OR,

- Combination: Applicants may also combine education and

experience to qualify at this level. You must have an

combination of specialized experience and education .You will be rated on the following Competencies for this position:

- Administration and Management

- Attention to Detail

- Communications

- Decision Making

- Information Management

- Problem SolvingExperience refers to paid and unpaid experience, including volunteer

work done through National Service programs (e.g., Peace Corps,

AmeriCorps) and other organizations (e.g., professional;

philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and

skills and can provide valuable training and experience that

translates directly to paid employment. You will receive credit for

all qualifying experience, including volunteer experience.Note:

A full year of work is considered to be 35-40 hours of work per

week. Part-time experience will be credited on the basis of time

actually spent in appropriate activities. Applicants wishing to

receive credit for such experience must indicate clearly the nature

of their duties and responsibilities in each position and the number

of hours a week spent in such employment.Physical Requirements:

NoFor more information on these qualification standards, please

visit the United States Office of Personnel Management's website at

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.EducationA transcript must be submitted with your application if you are

basing all or part of your qualifications on education.Note: Only education or degrees recognized by the U.S.

Department of Education from accredited colleges, universities,

schools, or institutions may be used to qualify for Federal

employment. You can verify your education here:

http://ope.ed.gov/accreditation/. If you are using foreign education

to meet qualification requirements, you must send a Certificate of

Foreign Equivalency with your transcript in order to receive credit

for that education. For further information, visit:

http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html.Additional informationHow You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the

qualifications above.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE

WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.Narrative responses are not required at this time. If you are

referred for consideration, you may be asked to submit additional

job related information, which may include, but not limited to;

responses to the knowledge, skills and abilities; completion of a

work sample, and/or contact for an interview.Your resume and/or

supporting documentation will be verified. Please follow all

instructions carefully. Errors or omissions may affect your rating

or consideration for employment.Background checks and security clearanceSecurity clearanceNot RequiredDrug test requiredNo- Required DocumentsTo apply for this position, you must provide a complete Application

Package which includes:

Resume

SF-50/ Notification of Personnel Action

The following documents are accepted, and may be required if

applicable to your eligibility and/or qualifications for this

position. Please use this checklist to make sure you have included

other documents required for your application, such as a copy of

your transcript (if using education to qualify), SF-50's

(current/former Federal employees), documentation to support

Veterans Preference claims, or ICTAP/CTAP documentation (for

displaced Federal employees). You will not be contacted for

additional information.

- Resume

- SF-50/ Notification of Personnel ActionSF-50, Notification of Personnel Action (if applicable for Time in

Grade and/or Eligibility):

- Most recent SF-50 if you are a current or former Federal

employee

- An SF-50 showing your time-in-grade eligibility must be

submitted with your application materials. If the most recent

SF-50 has an effective date within the past year, it may not

clearly demonstrate you possess one-year time-in-grade, as

required by the announcement. In this instance, you must provide

an additional SF-50 that clearly demonstrates one-year

time-in-grade

- Award 50's do not provide sufficient information and will not be

accepted for the purpose of verifying time-in-grade.

- Examples of appropriate SF-50's include:

- Within grade increases at the highest grade held; or

- Promotions with an effective date more than one year old; or

- SF-50's at the highest grade held with an effective date

more than one year old.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution

recognized by the U.S. Department of Education in order for it to be

credited towards qualifications. Therefore, provide only the

attendance and/or degrees from schools accredited by accrediting

institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this

vacancy announcement may result in an ineligible rating or may

affect the overall rating.- BenefitsA career with the U.S. Government provides employees with a

comprehensive benefits package. As a federal employee, you and your

family will have access to a range of benefits that are designed to

make your federal career very rewarding. Learn more about federal

benefits.Review our benefitsEligibility for benefits depends on the type of position you hold

and whether your position is full-time, part-time, or intermittent.

Contact the hiring agency for more information on the specific

benefits offered.- How to ApplyAll applicants are encouraged to apply online. To apply for this

position, you must complete the questionnaire and submit the

documentation specified in the Required Documents section below. The

complete application package must be submitted by 11:59 PM (ET) on

11/08/2019 to receive consideration. To preview the questionnaire

click https://apply.usastaffing.gov/ViewQuestionnaire/10632489.

To begin, click Apply Online to create a USA JOBS account or

log in to your existing account. Follow the prompts to select

your USA JOBS resume and/or other supporting documents and

complete the occupational questionnaire.

Click Submit My Answers to submit your application package.

NOTE: It is your responsibility to ensure your responses and

appropriate documentation is submitted prior to the closing date.

To verify your application is complete, log into your USA JOBS

account, https://my.usajobs.gov/Account/Login, select the

Application Status link and then select the more information link

for this position. The Application page will display the status of

your application, the documentation received and processed, and any

correspondence the agency has sent related to this application. Your

uploaded documents may take several hours to clear the virus scan

process. To return to an incomplete application, log into your USA

JOBS account and click Update Application in the vacancy

announcement. You must re-select your resume and/or other documents

from your USA JOBS account or your application will be incomplete.NOTE: Participation in the seasonal influenza program is a

condition of employment and a requirement for all Department of

Veterans Affairs Health Care Personnel (HCP). HCP are individuals

who, during the influenza season, work in VHA locations where

patients receive care or who come into contact with VA patients as

part of their duties. VHA locations include, but are not limited to,

VA hospitals and associated clinics, community living centers

(CLCs), community-based outpatient clinics (CBOCs), domiciliary

units, Vet centers and VA-leased facilities. HCP include all VA

licensed and unlicensed, clinical and administrative, paid and

unpaid, full- and part-time employees, intermittent employees, fee

basis employees, VA contractors, students, researchers, volunteers,

and trainees who work at these facilities. HCP that are unable to

receive or otherwise decline a flu shot will be expected to wear a

face mask throughout the influenza season.Agency contact informationDerek NormanPhone562-826-8000 X5488Emailderek.norman@va.govAddressLong Beach VA Medical Center

5901 East Seventh Street

Long Beach, CA 90822

USLearn more about this agencyNext stepsOnce your online application is submitted you will receive a

confirmation notification by email. After we receive application

packages (including all required documents) and the vacancy

announcement closes, we will review applications to ensure

qualification and eligibility requirements are met. After the review

is complete, a referral certificate(s) is issued and applicants will

be notified of their status by email. Referred applicants will be

notified as such and may be contacted directly by the hiring office

for an interview. All referred applicants receive a final

notification once a selection decision has been made.You may check the status of your application at any time by logging

into your USA Jobs account and clicking on Applications. Information

regarding your application status can be found in the USAJobs Help

Center.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.

Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment on

the basis of race, color, religion, sex (including pregnancy and

gender identity), national origin, political affiliation, sexual

orientation, marital status, disability, genetic information, age,

membership in an employee organization, retaliation, parental

status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job

applicants

Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicants

with disabilities where appropriate. Applicants requiring reasonable

accommodation for any part of the application process should follow

the instructions in the job opportunity announcement. For any part

of the remaining hiring process, applicants should contact the

hiring agency directly. Determinations on requests for reasonable

accommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the work

environment, or the way things are usually done that enables an

individual with a disability to apply for a job, perform job duties

or receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must provide

reasonable accommodations when:

An applicant with a disability needs an accommodation to have an

equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform

the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive

equal access to benefits, such as details, training, and

office-sponsored events.

You can request a reasonable accommodation at any time during the

application or hiring process or while on the job. Requests are

considered on a case-by-case basis.Learn more about disability employment and reasonable accommodations

or how to contact an agency.Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to

apply, visit www.usajobs.gov/GetJob/ViewDetails/548953700. Only resumes

submitted according to the instructions on the job announcement listed

at www.usajobs.gov will be considered.