Senior Administrative Assistant

Grow your career at Cedars-Sinai!When the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of passion and dedication pulses through Cedars-Sinai, and it’s just one of the many reasons we’ve achieved our fifth-consecutive Magnet designation for nursing perfection. From working with a team of best-in-class healthcare professionals to using state-of-the-art facilities, you’ll have everything you need to do something incredible—for yourself, and for others. Join us and discover why U.S. News & World Report has named us one of America’s Best Hospitals!What will you be doing in this role?Job Summary:The Senior Administrative Assistant performs a broad range of clerical, administrative and general office activities in order to support the facilitation of administrative workflow within the Department of Cardiac Surgery. Supports Cardiac Surgery Research Faculty by arranging their schedules, appointments and itineraries.Schedules appointments and meetings for Cardiac Surgery Research Faculty. Coordinates arrangements for meetings, conferences, or travel for an individual or group or department.Manages complex calendars for multiple Faculty members.Composes and distributes meeting agenda and minutes.Updates Faculty CV, Biosketches, and initiates license renewals.Researches and responds to inquires and calls.Establishes procedures and systems to ensure orderly and timely flow of business.Edits documents suitable for publications and distributions; ability to edit materials for punctuation, spelling, and grammar.Composes routine departmental business correspondence, researches, and organizes information for special reports and information upon requestEducational Requirements: High School Diploma or GED, required.Licenses: N/AExperience:Minimum of 2 years of office and administrative experience, required.Ability to handle multiple demands and / or manage complex and competing priorities.Ability to work with tight timeframes and meet strict deadlines.Ability to demonstrate time management and priority setting skills.Ability to use software applications and operate technological devices (e.g., computer, laptop, tablet, smartphone, etc).Ability to identify problems and resourcefulness to resolve them independently and on own initiative.Strong analytical and problem-solving skills; excellent organization skills and very detail-oriented; learns new tasks quickly; self-motivated; works well independently with minimal supervision; works well with others; able to multi-task.Excellent communication (written and verbal) skills.Strong interpersonal skills for interaction with peers, patients, physicians, and other customers of the medical center.Physical Demands: Lifting, standing, sitting, walkingWorking Title: Senior Administrative AssistantDepartment: Cardiovascular Surg M/SBusiness Entity: Service Lines & OpsJob Category: ,Administrative,AdministrativeJob Specialty: AdministrativePosition Type: Full-timeShift Length: 8 hour shiftShift Type: DayCedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.