Administrative Assistant, Corporate

Job Description

Provide administrative assistance and business support to a Vice President within our Corporate Headquarters team.

• Answer phones and handle requests, by answering questions, taking messages, redirecting to appropriate department, etc. Be the gatekeeper for the VP. Handle sensitive information with utmost discretion.
• Maintain calendar and contacts for VP using Outlook, creating and updating a high volume of frequently changing appointments and meetings, distribution lists, email archives, etc., all in a timely manner, and across all devices including cell phone, lpad, laptop, PC, etc.
• Write and distribute internal and external correspondence/memos.
• Organize domestic and international travel for VP, and department members as needed, working closely with internal Travel department.
• Create and submit expense reports for travel and corporate credit card, accurately and in a timely manner.
• Organize business dinners and meetings, both domestic and international.
• Support department leads with event organization and execution as needed as well as select projects.
• Approve international purchase orders in the Peoplesoft system in a timely manner.
• Build and develop agenda and schedules for conferences
• Maintain and organize files, including but not limited to creating binders, filing systems and distribution lists, at both onsite and remote storage areas. Manage control lists of archives.
• Build and maintain successful working relationships with internal departments, international partners and vendors.
• Work closely with outside vendors, buying and receiving goods and services such as promotional giveaways, printing, etc.
• Gather, verify and reformat various reports as needed by the VP, in a timely manner.

• College degree required.
• Minimum 5 years Administrative Assistant experience required.
• Minimum additional 3 years supporting the Vice President level or above, required.
• Job history preferably in the areas of Fashion, Footwear or Retail.
• Work experience supporting executive and departmental team preferred, showing success in project management, cost savings, process innovation or other areas.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The skills, abilities and physical demands described are representative of those duties that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities, who are otherwise qualified for thejobposition, to perform the essential functions.

Additional Information