Job Details

ID #1921760
State California
City Monterey bay
Full-time
Salary USD TBD TBD
Source California
Showed 2019-03-06
Date 2019-03-06
Deadline 2019-05-05
Category Accounting/finance
Create resume

Bookkeeper Part-Time (Salinas)

California, Monterey bay 00000 Monterey bay USA

Vacancy expired!

The Bookkeeper is responsible for specific accounting functions relating to accounts payable, accounts receivable, payroll and job profitability. The Bookkeeper will handle sales tax reports and business property tax statements in addition to maintaining all QuickBooks records including the general ledger and monthly bank reconciliation. At times, the Bookkeeper will assist with general office tasks and taking on general overflow of work from other departments within the agency. Due to working closely with the agency financials and the president/CEO, the Bookkeeper will gain knowledge of sensitive issues; and it is imperative that s/he exercise the utmost discretion and keep business confidential.

Responsibilities:

All Accounts Payable; to include:

Inputs all vendor and freelancer bills, for both job costs and agency overhead/expenses

Records all bills and credit card charges, assuring they have been coded correctly and posted to proper accounts

Reports on AP weekly to president and vice president

Issues checks for vendor bills, media bills and other company-related expenses and liabilities, which may or may not receive bills

Maintains AP records and files by vendor/freelancer, including freelancer agreements, W-9 forms, issuing 1099s, etc.

Investigates vendor inquiries and coordinates with staff to resolve vendor issues

Coordinates with staff to insure all POs, receipts, bills and related paperwork is received for AP and credit card charges

All Accounts Receivable; to include:

Records all entries in computer sales journal and receivables files

Issues retainer, progress, media and end-of-month invoices to clients

Receives and applies payments (checks, ACH and cash); prepares, makes and records bank deposits

At month end and/or when requested; prepares unbilled costs and unbilled time reports to prepare billing

Prepare billing based upon team notes on billing reports. Send invoice for approval before sending to client.

Sends monthly statement reminders to clients, if necessary

Reports on AR weekly to president and vice president

Proactively follows up with account service staff and clients on collections matters

Payroll, General Ledger and other misc. financial duties:

Syncs time between accounting the timesheet tracking system weekly

Support Vice President with payroll on a semi-monthly basis

Support Vice President with HR functions

Processes time sheets; identifying vacation, overtime, etc. conforms to agency policies

Moves time entries per account team request, applying good judgement, exercising authority, and alerting vice president if requested frequently

Performs job profitability analyses monthly (more frequently if requested), and maintains proactive communications on same

Maintains and reconciles petty cash

Performs monthly bank and credit card reconciliations

Monthly reconciles open POs and insertion orders

General Expectations; to include

Performs all job responsibilities while adhering to the applicable steps and policies as outlined in the SOPs.

Proactively seeks out learning opportunities and shows initiative in developing professional skills and leadership capabilities.

Physical Requirements:

Must be able to remain in a stationary position 50 percent of the time.

The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc.

Constantly operates a computer and other office productivity machinery (i.e. a calculator, copy machine, and computer printer)

Must ascend/descend stairs to enter/exit office.

Occasionally moves print materials and other items in boxes up to 50lbs. Must be able to lift and carry these boxes.

Must be able to perceive images and fine print on a computer monitor 95 percent of the time.

Must be licensed to drive a motor vehicle.

Vacancy expired!

Subscribe Report job

Related jobs

»Bookkeeper
2019-03-06
»Remote Bookkeeper
2019-03-06