Administrative Assistant 4

Climb to new heights on your journey when you start Defining Possible with Northrop Grumman. Enjoy a purposeful career in aeronautics that is crucial to the way we connect and protect our world across land, sea, and air. Bring your experience and take advantage of this opportunity to discover how you can start to push past possible and achieve your goals today. Enjoy a diverse, collaborative environment with professionals across the nation ready to help launch your career. Northrop Grumman Aeronautics Systems is seeking an Administrative Assistant to join our team of qualified, diverse individuals in support of the F-35 Global Supply Chain Program Management (GSCPM) team. This position will be located in Redondo Beach, CA. The successful candidate will be a vital member of the team and perform in an administrative leadership role. The Administrative Assistant 4 will be performing normal office functions including, but not limited to: - Setting up and maintaining files - Interviewing callers and making proper referrals - Arranging meetings and conferences - Receiving, referring or answering email. - Reviewing drafts and finished documents for appropriate grammatical usage - Answering questions relating to office operations and establishes policies and procedures. - Gathering, compiling and reporting on information relevant to supervisor’s assignment. Essential Functions: - Responsible for maintaining Director’s schedule and coordinating management meetings. - Communicating with executive, administrative and management personnel to gather or convey relevant information. - Coordinating calendars, travel arrangements, expense reports and all forms of correspondence. - Providing support to Director’s team, including scheduling internal/external meetings and lunch for meetings - Pulling together and organizing the annual supplier conference. - Pulling together and organizing the travelBasic Qualifications: - High School Diploma/GED and minimum 6 years of experience providing Administrative or Executive support. - Proficiency with Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). - Must be able to obtain and maintain a security clearance if required. Preferred Qualifications: - Ability to work with minimal supervision. - Advanced proficiency in business and travel expense system (Concur) with complex, frequently changing travel. - Strong interpersonal, organizational and problem solving skills. - Ability to be collaborative, proactive, self-motivated, well-organized, detail oriented, and assertive as necessary and able to execute projects and tasks independently. - Ability to exercise good judgment while demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts, and providing excellent follow-through. - Demonstrated outstanding verbal, interpersonal and written communicationskills. - Ability to protect and maintain confidentiality. - Familiarity with Northrop Grumman (NG) policies and procedures. - Familiarity with NG systems (Concur, iBuy, and other NG tools). - Proficiency in Outlook to maintain busy calendars for multiple staff members and coordinate meetings, including customer visits, over a variety of locations and facilities. - Experience in planning and providing logistical support for meetings and events Northrop Grumman is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class. For our complete EEO/AA and Pay Transparency statement, please visit www.northropgrumman.com/EEO. U.S. Citizenship is required for most positions.Job Category : Administrative Services20018943