Job description:
We are seeking a detail-oriented and organized Construction Administrative Assistant to perform Financial and General Office administrative support. We are looking for an individual who will thrive in a small, casual office environment where multi-tasking and flexibility is expected.
Responsibilities
Accounts Payable and Receivable
Payroll
Pension Management
New Hire Processing
Benefit Management
Project/Contract Administration
Prevailing Wage Reporting
Bank Statement and Credit Card Reconciliation
OQ - Employee Training Management
Drug Test Monitoring
Monitoring and updating employee safety documentation
Insurance Management- Auto/General Liability/Workers Comp/Bonding
Upkeep of inventory/orders of office supplies, first aid supplies and projection items
Front office reception and telephone
Input and maintain USA Tickets
Miscellaneous scanning and filing, preliminary notices, certified mailings, process Change orders and assist with various clerical duties as needed.
Requirements:
Proven experience in office management or administrative roles within the construction or related industries
Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and data entry skills
Experience with QuickBooks or bookkeeping is preferred
Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
Strong phone etiquette and customer service skills
Office experience including clerical work, calendar management, proofreading, and filing processes
Ability to demonstrate professionalism, attention to detail, and effective time management skills
Pay rate is negotiable depending upon experience.
Benefits:
401K
Health insurance, Dental Insurance, Vision Insurance