Vacancy expired!
Busy CEO in high tech office needs a high energy, detail oriented, organized, self starter Executive Assistant to handle Meeting Arrangement, Constant Management of Changing Calendar Appointments, Travel Coordination and Monitoring, Email Review, Phone Call Screening and Handling, Spreadsheet Creation, Proof-Reading of Email, Spreadsheets, Documents & Presentations, Creation of Meeting Agendas, Screening/Organizing Appointment Requests, Some Personal Organizing and Errands.
Duties will also include:
Office Management - stocking and organizing office kitchen, getting lunches, organizing team meetings, social hours, events.
Office meeting organization - office includes 50-100 people primarily working remote - need to handle in person meeting arrangements when people are coming to CA to meet together roughly 10 times a year.
Ideally able to handle simple IT requests such as handling computer re-cycling (erasing computers and setting up for new employees), getting computers serviced by apple
Apple/Device Management: Ordering new computers, trouble shooting/handling the coordination/repair of AV equipment in conference rooms in the office, setting up conference zoom calls, etc.
Ideally able to handle organizing HR documents including employee on-boarding and off-boarding that includes dropbox, slack, email setup, etc., customer invoicing (on occasion), bank deposits, spreadsheet creation, proof-reading of presentations and publications for marketing or other departments
Potential for creating marketing documents/publications & updates to web pages, potential for salesforce.com support and reporting
Full Time In-office Position M-F 8:00-5:00 in Del Mar Heights, background check (including drug & credit checks), remote/after hour availability as necessary.
Computer Skills: Macbook, MacOS, Mac Applications (Numbers, Pages, Keynote), Apple Calendar, iPhone, Zoom, Teams, Airplay skills necessary
Full Covid-19 Vaccination Required
Male & Female assistants encouraged to apply
Vacancy expired!