Vacancy expired!
Growing lighting distribution and design company is seeking Maintenance/Construction Billing Specialist with an enthusiastic, driven and "make it happen" attitude.
This position reports to the Maintenance Department Manager and will be working closely with our Maintenance Account Managers.
Maintenance Billing Specialist
The company specializes in lighting design and distribution for new construction and has maintenance service agreements with some customers to maintain the lighting after construction is completed. The maintenance department is responsible for dispatching contractors to fix lighting issues. The Maintenance Billing Specialist is responsible for receiving the contractor paperwork, approving the invoices based on the scope of work, and invoicing the customer for the services performed.
Main Job Tasks and Responsibilities
Review and verify maintenance contractor invoices and work summaries based on scope of work
Communicate with contractors when paperwork is missing information
Escalate contractor issues to Account Managers/Maintenance Director as needed
Confirm contractor invoices and forward approved invoices to Accounts Payable
Monitor maintenance customer service dates and follow up to obtain paperwork
Research and resolve maintenance invoice discrepancies and issues
Invoice maintenance customers based on current contracted/quoted pricing
Upload invoices and work summaries into third party billing sites (Service Channel)
Process and upload material-only invoices to third party billing sites
Update Service Channel notes and link request for invoicing
Forward non-Service Channel invoices to Accounts Receivable
Research work orders by reviewing notes in Service Channel, emails, etc
Miscellaneous projects when needed
Desired Skills and Experience
High School Diploma
Basic knowledge of Excel
Experience in billing, accounts payable, or similar
Ability to prioritize tasks and act with a strong sense of urgency when required
Demonstrated ability to take initiative, anticipate needs and exercise independent thinking
Good judgment, quick thinker and problem solver
High level of attention to detail and ability to research
Must be flexible and adaptive to changing plans.
Benefits
Full Benefits (medical, dental, vision)
Office has gym, game room and Yoga
Vacancy expired!