Administrative Officer

Administrative OfficerDepartment of Veterans AffairsVeterans Affairs, Veterans Health AdministrationOverview

##### Open & closing dates

05/29/2019 to 06/04/2019

##### Service

Competitive

##### Pay scale & grade

GS 12

##### Salary

$90,512 to $117,669 per year

##### Appointment type

Permanent

##### Work schedule

Full-TimeLocation1 vacancy in the following location:-San Francisco, CARelocation expenses reimbursedNoTelework eligibleNo- DutiesSummaryThis position is located in the Medical Service at the San Francisco

VA Healthcare System in San Francisco, CA. The Administrative

Officer is an integral part of the Medical Service Management Team

and is fully responsible for a wide range of administrative and

managerial functions within several sections of the Medical Service.Learn more about this agencyResponsibilitiesThe major duties and responsibilities include but are not limited

to:

Maintains, coordinates and integrates a system of services

designed to provide effective managerial control over resource

utilization;

Maintains responsibility for budget projection, planning and

allocation of resources; accounting and financial reporting;

Works with the Service Chief and Business Manager to identify

budget needs and negotiates with management to arrive at

appropriate funding levels that make the most effective use of

resources in accomplishing the service needs and the needs of

the medical center;

Analyzes actual expenses as compared to the budget plan and

projections to indicate needed adjustments;

Oversees all acquisition processes inclusive of the

establishment and administration of contracts for clinical

services and equipment;

Works with the Service Chief and Business Manager to establish a

long and short term strategic planning process within the

service;

Develops, evaluates and adjusts organization structure and

management systems to accomplish the overall service mission;

Collects and analyzes data as defined by leadership and

distributes;

Collaborates with the Service Chief, Business Manager and other

service leaders to design the administrative structure needed to

support the implementation of any new program initiatives;

Manages the recruitment and retention of clinical and

nonclinical staff to meet effective staffing levels;

Utilizes shared authority with the Service Chief and Business

Manager to approve, reject, or recommend actions on promotions,

leave, awards and disciplinary actions and to investigate or

hear grievances as appropriate;

Develops clear performance standards for staff;

Plans work to be accomplished by subordinates, sets and adjusts

short-term priorities and prepares schedules for completion of

work;

Provides analysis and interprets performance measures pertaining

to the wide array of clinical activities provided; and

Performs other related duties as assigned.

Work Schedule: Monday through Friday, 8:00a.m. to 4:30p.m.

Recruitment & Relocation Incentives: Not authorized

Financial Disclosure Report: Not RequiredTravel RequiredOccasional travel - You may be expected to travel for this position.Supervisory statusYesPromotion PotentialNone

#### Job family (Series)

0341 Administrative Officer- RequirementsConditions of Employment

You must be a U.S. Citizen to apply for this job

Subject to a background/security investigation

Designated and/or random drug testing may be required

Selective Service Registration is required for males born after

12/31/1959

May be required to serve a probationary period

Selected applicants will be required to complete an online

onboarding process

QualificationsTo qualify for this position at the GS-12 level, you must meet the

following requirement:GS-12 SPECIALIZED EXPERIENCE: You must have at least one (1)

year of specialized experience that equipped you with the particular

knowledge, skills and abilities to perform successfully the duties

of the Administrative Officer and that is typically in or related to

the work of the position to be filled. To be creditable, specialized

experience must have been equivalent to at least the GS-11 grade

level in Federal service. Specialized experience includes: Knowledge

of healthcare management theories, practices, and principles;

knowledge of acquisitions and contract development; projecting

healthcare resource needs and effectively manage a budget; analyzing

and summarizing large amounts of data to discover trending patterns

for planning purposes; planning, organizing, directing and

evaluating the work of teams or groups that address administrative

needs of an organization; and planning and evaluating the

administrative management of programs. NOTE: Experience must be

fully documented on your resume and must include job title, duties,

month and year start/end dates AND hours worked per week.You will be rated on the following Competencies as part of the

assessment questionnaire for this position:

- Administration and Management

- Budget Administration

- Communication

- Human Capital Management

- Planning and EvaluatingIMPORTANT: A full year of work is considered to be 35-40 hours

of work per week. All experience listed on your resume must include

the month and year start/end dates. Part-time experience will be

credited on the basis of time actually spent in appropriate

activities. Applicants wishing to receive credit for such experience

must indicate clearly the nature of their duties and

responsibilities in each position and the number of hours a week

spent in such employment.Experience refers to paid and unpaid experience, including volunteer

work done through National Service programs (e.g., Peace Corps,

AmeriCorps) and other organizations (e.g., professional;

philanthropic; religious; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and

skills and can provide valuable training and experience that

translates directly to paid employment. You will receive credit for

all qualifying experience, including volunteer experience.For more information on these qualification standards, please visit

the United States Office of Personnel Management's website at

https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.EducationThere is no educational substitution at this grade level.Additional informationPhysical Requirements: The work is primarily sedentary, although

some light physical effort may be required. Occasional walking

between departments to attend meetings is required. This position

may require occasional travel. Work is typically performed in an

adequately lighted and climate controlled office setting.Receiving Service Credit for Earning Annual (Vacation) Leave:

Federal Employees earn annual leave at a rate (4, 6 or 8 hours per

pay period) which is based on the number of years they have served

as a Federal employee. VA may offer newly-appointed Federal

employee's credit for their job-related non-federal experience or

active duty uniformed military service. This credited service can be

used in determining the rate at which they earn annual leave. Such

credit must be requested and approved prior to the appointment date

and is not guaranteed.Special Employment Consideration: VA encourages persons with

disabilities to apply, including those eligible for hiring under 5

CFR 213.3102(u), Schedule A, Appointment of persons with

disabilities (i.e., intellectual disabilities, severe physical

disabilities, or psychiatric disabilities), and/or disabled veterans

with a compensable service-connected disability of 30% or more. For

more information on how to apply using this appointment authority

via the Selective Placement Coordinator within the office, contact

the facility Human Resources Department at (415) 221-4810.It is the policy of the VA to not deny employment to those that have

faced financial hardships or periods of unemployment.Veterans and Transitioning Service Members: Please visit the VA

for Vets site for career-search tools for Veterans seeking

employment at VA, career development services for our existing

Veterans, and coaching and reintegration support for military

service members.The Interagency Career Transition Assistance Plan (ICTAP) and

Career Transition Assistance Plan (CTAP) provide eligible

displaced Federal competitive service employees with selection

priority over other candidates for competitive service vacancies. To

be qualified you must submit appropriate documentation and be found

well-qualified (have a final rating of 85 or more before any

Veterans preference points) for this vacancy. Information about

ICTAP and CTAP eligibility is on OPM's Career Transition Resources

website at

http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.This job opportunity announcement may be used to fill additional

vacancies.If you are unable to apply online view the following link for

information regarding an Alternate Application.How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the

qualifications above.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE

WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume

does not support your questionnaire answers, we will not allow

credit for your response(s).Your responses to the assessment questionnaire will be reviewed

along with the information provided in your resume and supporting

documentation to determine if you are qualified for the position.

If, after reviewing your resume and/or supporting documentation, a

determination is made that you have inflated your qualifications and

or experience, your rating may be lowered and/or you may lose

consideration for this position. Please follow all instructions

carefully. Errors or omissions may affect your eligibility.Candidates who apply under All U.S. Citizens announcements will be

rated and ranked using Category Rating procedures. Qualified

candidates will be assigned to a quality category. The categories

are defined as follows:

Best qualified - applicants possessing experience that

substantially exceeds the minimum qualifications of the position

including all selective factors, and who are highly proficient

in all requirements of the job and can perform effectively in

the position;

Highly qualified - applicants possessing experience that exceeds

the minimum qualifications of the position including all

selective factors, and who are proficient in most of the

requirements of the job;

Well qualified - applicants possessing experience that meets the

minimum qualifications of the position including all selective

factors, and who are proficient in some, but not all, of the

requirements of the job; and

Qualified - applicants possessing experience and/or education

that meets the minimum qualifications of the position including

all selective factors.

Application of Veterans' Preference: Category rating and

selection procedures place those with veteran's preference above

non-preference eligibles within each category. Preference eligible

applicants that meet the eligibility and qualification requirements

and who have a compensable service-connected disability of at least

10 percent are listed in the highest quality category (except when

the position being filled is scientific or professional at the GS-09

grade level or higher).Background checks and security clearanceSecurity clearanceNot RequiredDrug test requiredNo- Required DocumentsIMPORTANT: Please ensure your resume include up-to-date contact

information (phone number(s), email address(s), etc.)To apply for this position, you must provide a complete Application

Package which includes:

Resume

The following documents are accepted, and may be required if

applicable to your eligibility and/or qualifications for this

position. Please use this checklist to ensure you have included all

documents required for your application, such as a copy of your

transcript (if using education to qualify), SF-50's (current/former

Federal employees), documentation to support Veterans Preference or

ICTAP/CTAP documentation (for displaced Federal employees).

- Cover Letter

- DD-214

- OF-306

- Other

- VA Disability Letter

- Resume

- SF-15

- SF-50

- TranscriptVeterans' Preference: When applying for Federal Jobs, eligible

Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or

for Sole Survivor Preference (SSP) in the questionnaire. You must

provide a legible copy of your DD214(s) which shows dates and

character of service (honorable, general, etc.). If you are

currently serving on active duty and expect to be released or

discharged within 120 days you must submit documentation related to

your active duty service which reflects the dates of service,

character of service (honorable, general, etc.), and dates of

impending separation. Additionally, disabled veterans and others

eligible for 10-point preference (such as widows or mothers of

eligible Veterans) must also submit an SF-15 "Application for 10

Point Veteran Preference" with required proof as stated on the form.

Documentation is required to award preference. For more

information on Veterans' Preference, please visit

http://www.fedshirevets.gov/job/vetpref/index.aspx.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution

recognized by the U.S. Department of Education in order for it to be

credited towards qualifications. Therefore, provide only the

attendance and/or degrees from schools accredited by accrediting

institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this

vacancy announcement may result in an ineligible rating or may

affect the overall rating.- BenefitsA career with the U.S. Government provides employees with a

comprehensive benefits package. As a federal employee, you and your

family will have access to a range of benefits that are designed to

make your federal career very rewarding. Learn more about federal

benefits.Review our benefitsEligibility for benefits depends on the type of position you hold

and whether your position is full-time, part-time, or intermittent.

Contact the hiring agency for more information on the specific

benefits offered.- How to ApplyAll applicants are encouraged to apply online. To apply for this

position, you must complete the questionnaire and submit the

documentation specified in the Required Documents section below. The

complete application package must be submitted by 11:59 PM (ET) on

06/04/2019 to receive consideration. To preview the questionnaire

click https://apply.usastaffing.gov/ViewQuestionnaire/10513242.

To begin, click Apply Online to create a USA JOBS account or

log in to your existing account. Follow the prompts to select

your USA JOBS resume and/or other supporting documents and

complete the occupational questionnaire.

Click Submit My Answers to submit your application

package.NOTE: It is your responsibility to ensure your responses

and appropriate documentation is submitted prior to the closing

date.

To verify your application is complete, log into your USAJobs

account, https://my.usajobs.gov/Account/Login, select the

Application Status link and then select the more information link

for this position. The Application page will display the status of

your application, the documentation received and processed, and any

correspondence the agency has sent related to this application. Your

uploaded documents may take several hours to clear the virus scan

process. To return to an incomplete application, log into your USA

JOBS account and click Update Application in the vacancy

announcement. You must re-select your resume and/or other documents

from your USA JOBS account or your application will be incomplete.NOTE: Participation in the seasonal influenza program is a

condition of employment and a requirement for all Department of

Veterans Affairs Health Care Personnel (HCP). HCP are individuals

who, during the influenza season, work in VHA locations where

patients receive care or who come into contact with VA patients as

part of their duties. VHA locations include, but are not limited to,

VA hospitals and associated clinics, community living centers

(CLCs), community-based outpatient clinics (CBOCs), domiciliary

units, Vet centers and VA-leased facilities. HCP include all VA

licensed and unlicensed, clinical and administrative, paid and

unpaid, full- and part-time employees, intermittent employees, fee

basis employees, VA contractors, students, researchers, volunteers,

and trainees who work at these facilities. HCPs that are unable to

receive or otherwise decline a flu shot will be expected to wear a

face mask throughout the influenza season.Agency contact informationVHA National Recruitment CenterPhone(844)456-5208EmailVHANationalRecruitmentCenter@va.govAddressSan Francisco VA Medical Center

4150 Clement Street

San Francisco, CA 94121

USLearn more about this agencyNext stepsOnce your online application is submitted you will receive a

confirmation notification by email. After the vacancy announcement

closes, we will review applications per Category Rating procedures

to ensure qualification and eligibility requirements are met. After

the review is complete, a referral certificate(s) is issued and

applicants will be notified of their status by email. Referred

applicants will be notified as such and may be contacted directly by

the hiring office for an interview. All referred applicants receive

a final notification once a selection decision has been made.You may check the status of your application at any time by logging

into your USA Jobs account and clicking on Applications. Information

regarding your application status can be found in the USAJobs Help

Center.- Fair & TransparentThe Federal hiring process is setup to be fair and transparent.

Please read the following guidance.Equal Employment Opportunity PolicyThe United States Government does not discriminate in employment on

the basis of race, color, religion, sex (including pregnancy and

gender identity), national origin, political affiliation, sexual

orientation, marital status, disability, genetic information, age,

membership in an employee organization, retaliation, parental

status, military service, or other non-merit factor.

Equal Employment Opportunity (EEO) for federal employees & job

applicants

Reasonable Accommodation PolicyFederal agencies must provide reasonable accommodation to applicants

with disabilities where appropriate. Applicants requiring reasonable

accommodation for any part of the application process should follow

the instructions in the job opportunity announcement. For any part

of the remaining hiring process, applicants should contact the

hiring agency directly. Determinations on requests for reasonable

accommodation will be made on a case-by-case basis.A reasonable accommodation is any change to a job, the work

environment, or the way things are usually done that enables an

individual with a disability to apply for a job, perform job duties

or receive equal access to job benefits.Under the Rehabilitation Act of 1973, federal agencies must provide

reasonable accommodations when:

An applicant with a disability needs an accommodation to have an

equal opportunity to apply for a job.

An employee with a disability needs an accommodation to perform

the essential job duties or to gain access to the workplace.

An employee with a disability needs an accommodation to receive

equal access to benefits, such as details, training, and

office-sponsored events.

You can request a reasonable accommodation at any time during the

application or hiring process or while on the job. Requests are

considered on a case-by-case basis.Learn more about disability employment and reasonable accommodations

or how to contact an agency.Legal and regulatory guidance

Financial suitability

Social security number request

Privacy Act

Signature and false statements

Selective Service

New employee probationary period

This job originated on www.usajobs.gov. For the full announcement and to

apply, visit www.usajobs.gov/GetJob/ViewDetails/534915400. Only resumes

submitted according to the instructions on the job announcement listed

at www.usajobs.gov will be considered.