Executive Administrator, Global Customer Marketing

Job Description

Visa is searching for an experienced

This position will be responsible for a broad range of administrative support duties. The successful candidate has demonstrated the ability to support several senior leaders with varied job roles and to collaborate with peers and othersto support departmental and office activities. We are looking for someone who takes great pride in being an Executive Assistant, and who brings a positive can-do spirit to our team.

This is an exciting position for an experienced administrative and planning professional, looking to develop their skills and workin a dynamic environment across a broad group of globally disbursed contacts.

The Executive Administrator needs to demonstrate strong organization skills,executive presence, and effective communication. This role requires a proactive self-starter who can work independently and proactively and is comfortable with both admin support duties as well asspecial projects.

Qualifications

• Must have a High School diploma or equivalent plus 2-3 years of applicable work experience.

• You have 3-5 or more years working as an Executive Administrator or Executive Assistant in a fast moving environment, supporting senior leaders, with a high school diploma
• You have proficiency in managing multiple executive calendars and organizing travel
• You have strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and SharePoint / Teams)
• You have prior experience managingand track expenses; experience with Oracle iExpense and iProcurement helpful
• You have exceptional judgment and discretion regarding information, which may be confidential, material and/or non-public
• Highly organized with ability to manage multiple projects effectively
• You have strong attention to detail
• You have excellent communication skills

Additional Information

• Provide general administrative support (primary function of the role) including managing calendars, meeting planning, logistics,travel & expense management
• Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside contacts
• Perform team support duties including ordering office supplies, booking meeting rooms, processing training registrations, and updating distribution lists
• Help plan onsite and offsite team meetings and events, including coordinating conference room set-up, catering, A/V, and other logistical arrangements
• Provide on-location support for team activities such as group meetings and team outings
• Coordinate on-boarding of new employees and contractors, and associated tracking
• Assist with space management, workspace move requests and submit facilities work orders
• Assist withtravel arrangements and expense management as needed
• Assist with developing and updating PowerPoint presentations, Excel spreadsheets, and other charts and documents in support of team activities
• Provide support for misc. projects and initiatives
• Create purchase requisitions as needed
• Partner and coordinate workload with other administrative team members and provide backup support when needed
• This role may require over-time as agreed with management for special

Physical Requirements

This position will be performed in an office setting.The position will require the incumbent to sit and stand at a desk, communicate in person and by telephone, frequently operate standard office equipment (phones and computers), reach with hands and arms

This role will be based in our Bay Area offices (San Francisco/Foster City)and we plan to return to office in September2021.

VISA is an EEO Employer.Qualified applicants will receive consideration for employment without regard to race, color, religion.