Executive Assistant

• Calendar Management: Manages VP's calendar by prioritizing schedules and meetings. Follows up on each meeting for which VP/CMO is presenting to ensure content owner is identified and content is delivered in advance of the meeting. For example, may decide who gets on principal's calendar, what meetings are attended, and who can attend instead.• Event Speaking Engagement Coordination: Manages a running list of VP’s engagements and works closely with the Chief of Staff and the communications team to ensure content needs are understood and set in motion so VP is prepared for each engagement.• Meeting Planning and organizations: Assists Chief of Staff in planning and organizing meetings by taking responsibility for assembling the agenda, location, meeting technology based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list.• Travel: Responsible for making travel arrangements for VP. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while managing Cisco expenses. Works diligently to go above and beyond, working with the Exec Travel team and/or the airlines directly to accommodate the VPs travel requests.o Travel Briefing Preparation: Build travel packs for international trips as well as large domestic events such as Cisco Live, etc. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks.• Large Corporate Events: Prepare itinerary as well as accompany VP for large Corporate Events such as GSX, etc, where EA's are used for executive support.• Correspondence/Approvals: Supports VP by acting as proxy for communications and approvals as authorized. Answers general questions as necessary and refers (filters) routine matters to appropriate parties and follows up to ensure accurate disposition. Takes initiative to resolve problems within specified policies and guidelines. Determines when executive action is required and supplies a recommendation where appropriate.• Special Projects: Provides analytical support to assist executive on special projects. Researches issues, analyzes problems, compiles data, and prepares reports.• Confidentiality: Candidate will deal professionally with sensitive and confidential matters and materials.