Vacancy expired!
Senior Executive Assistant, SVP of Finance
Location: San Jose, California, US
Area of Interest Administrative and Business Support
Job Type Professional
Technology Interest None
Job Id 1265385
Executive Assistant – SVP, Enigineering FinanceWhat You'll DoCisco seeks an Executive Administrative Professional to provide support for the Senior Vice President of Business Entity Finance. This is highly visible position, where collaboration skills are of essence. The executive assistant will interact constantly to all levels of different organizations. A positive can do -attitude is a key to success in this role.Responsibilities include: Calendar Management: Managing SVP's calendar and daily schedule to include prioritizing conflicting meeting requests, tracking action items and commitments of executive and following-up to ensure completion. This will require exceptional organization skills, juggling multiple priorities and keeping a busy executive on track and on schedule. Meeting Planning and organizations: Assisting SVP in planning and organizing meetings by taking responsibility for assembling the agenda, location, accommodating technology requirements based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item list. Correspondence/Approvals: Supporting SVP by acting as proxy for communications and approvals as authorized. Answering general questions as necessary, referring (filtering) routine matters to appropriate parties, and following up to ensure proper disposition. Taking initiative to resolve problems within specified policies and guidelines, and providing mentorship to administrative community members on problem solving. Determining when executive action is required and supplying a recommendation where appropriate. Travel Briefing Preparation: Creating travel packs for international trips. This work includes combining all event information in addition to coordinated logistics of travel and also customer/team asks. Travel and Expense Management: Responsible for making in-depth global travel arrangements for SVP and managing Cisco expenses. Special Projects: Providing analytical support to assist executive on special projects. Researching issues, analyzing problems, compiling data, and preparing reports. Event Speaking Engagement Coordination: Managing a running list of SVP's engagements and works closely with communications team to ensure content needs are understood and set in motion so the SVP is prepared for each engagement. Assisting in practicalities of programs that SVP sponsors (for ecample certain trainings) Confidentiality: Candidate will deal professionally with highly sensitive and confidential matters and materials. Mentor new Executive Administrative Assistants and other administrators. Participates in a cross-functional EA network.In addition to general administrative duties of an Executive Assistant, daily tasks are carried out at a higher level of complexity. Specifically, the critical behaviors of this role are: To be collaborative, resourceful and driven To be self-motivated and proactive around needs of the SVP and the Organization To be able to work with limited direction and have a take-charge attitude Use tact, diplomacy and a practical knowledge of company policies, practices and procedures Responsiveness to all levels of inquiry Challenge ‘the way we’ve always done it’ and provide a deeper more innovative way of doing things Keep the big picture in mind when making independent decisions that affect the SVP’s calendar Have the ability to exercise critical and independent judgment when it comes to the SVP’s calendar and time To be organized and efficient with their own time To be able to think creatively and calmly when it comes to quick and unplanned changes in schedule To earn administrative community respect and have the ability to work with and through others as neededWho You'll Work WithThe Business Entity Finance group strives to increase company value by integrating strategy, finance, and operations, using comprehensive technology and operations business models. You will work closely across different groups at Cisco (Engineering, Finance,ELT,HR).Who You AreYou have high-energy with a passion for thinking bigger and broader than the role itself. This position requires strong interpersonal skills, independent judgment, utmost professionalism and ability to balance both strategic and tactical actions.Our minimum requirements for this role:● EA or equivalent experience; 8+ years’ experience in administrative environment. A minimum of 4 years working at the Executive level.● Preferred: BA/BS or equivalent experience; past work experience in the high-tech industry.● Expert level knowledge of Windows desktop computer applications: Word, Excel, and PowerPoint.● Experience in planning meetings and coordinating travel.● Ability to navigate web and email at high competency knowledge.● Ability to multi-task.● Excellent verbal and written communication skills including the ability to communicate with all levels of Executive/Senior staff and clients.● Generally receives no instruction on routine tasks and very little instruction on new projects.● Works in an organized and disciplined manner. Detail oriented.● Advanced desktop calendar management program experience.● Daily presence in the San Jose Cisco office.Why CiscoAt Cisco, each person brings their unique talents to work as a team and make a difference.Yes, our technology changes the way the world works, lives, plays and learns, but our edge comes from our people. We connect everything – people, process, data and things – and we use those connections to change our world for the better. We innovate everywhere - From launching a new era of networking that adapts, learns and protects, to building Cisco Services that accelerate businesses and business results. Our technology powers entertainment, retail, healthcare, education and more – from Smart Cities to your everyday devices. We benefit everyone - We do all of this while striving for a culture that empowers every person to be the difference, at work and in our communities.Colorful hair? Don’t care. Tattoos? Show off your ink. Like polka dots? That’s cool. Pop culture geek? Many of us are. Be you, with us! #WeAreCiscoCisco is an Affirmative Action and Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetic information, age, disability, veteran status, or any other legally protected basis.
Vacancy expired!