Job Title: Immigration & Global Mobility Specialist Location: San Mateo, CA Duration: 12+ MonthsPosition SummaryThe Immigration & Relocation Specialist will provide administrative support for Company's talent management strategy, including immigration and relocation (domestic/international) for new hires and existing employees, compliance, and team projects. This role is critical to ensure compliance with laws, regulations, policies, and procedures governing immigration and relocation, and adherence to company policies at all times. This role serves to maintain relationships with external Immigration counsel and Relocation/Mobility service partners, and consult with/advise internal Centers of Expertise (stakeholders) such as Talent Acquisition, HR Shared Services, HR Business Partners, and Compensation/Benefits, Payroll, Management teams and supported employees/candidates. In this hands-on role, you will follow company policies and processes to assess, initiate, monitor and track immigration and relocation cases. ResponsibilitiesPERM labor certification tasks:• Monitor foreign national population monthly to determine eligibility and request approval to start process with managers and HRBP’s• Review prevailing wage issues with managers and HRBP’s• Post requisition job posting in Greenhouse• Monitor and screen applicants resumes• Work with managers to schedule phone screenings and review applicants resumes• Download all applicant resumes and applications in Greenhouse for DOL audit compliance• Prepare and complete recruitment results spreadsheet, identifying all applicants and reasons for disqualification• Review and sign PERM labor certification application form 9089• Assess termination report to determine layoff over past 6 months for the PERM application job being filed• Submit complete PERM labor certification recruitment efforts to Fragomen for filing the application with the DOLImmigrant petition - form I-140• Review form I-140 forms and support letters• Work with managers on I-140 upon receipt of USCIS Request for Evidence Misc. Support• Coordinate with HRBP’s, and TA coordinators to post the DOL Labor Condonation Applications (LCA)• Maintain Public Access File spreadsheet to track over 400 active Labor Condition Applications for H-1B and E-3 petitions to mitigate liability to Company• Monitor and purge Public Access files per DOL compliance requirements• Review monthly immigration law firm report and integrate Workday data to ensure accuracy, flag manager or location changes and terminations, etc.• Assist the Sr. Manager, Global Mobility and Immigration in monitoring all H-1B CAP petitions to ensure timely filing and tracking case status• Work with Export Control Manager to confirm if a license is required for H-1B’s• Prepared business invitation letters for employees visiting the US and visa support letters for US employees traveling abroad• Prepare employment verification Letters for US visa stamping appointments• Provide support for miscellaneous projects and tasks related to immigration and relocation programs as needed• Maintain electronic files for immigration and relocation cases• Immigration Invoicing Relocation Responsibilities• Prepare cost estimates, initiate assignments, keep track of assignees and work with outside service providers to successfully assist employees• Point of contact for new hires and transferees that require relocation• Initiate relocation process with new hire and transferees and obtain repayment agreement • Enter relocation data in the Relocation Management Company tool• Collaborate with payroll to ensure Miscellaneous Allowance (MEA) checks are processed, and delivered to employee within first week of hire• Review exception requests with the Sr. Manager, Global Mobility and Immigration to determine costs and impact to relocation program• Prepare and submit One Time Payment (OTP) to Company HRIS for employee relocation expense(s) payroll tax gross up• Prepare and submit invoices to Accounts Payables Customer facing• Provide excellent customer service and maintain high standards and professionalism at all times• Respond to email inquiries regarding PERM labor certification and relocation matters• Provide direction and educate recruiters, managers, employees, and candidates on program policies, guidelines, and processes• Participate in phone conferences to discuss immigration matters with immigration law firm, management, and employees• Answer immigration and relocation questions routed from HR Concierge• Review and audit immigration and relocation expense invoices monthly and submit invoices to payables for payment Preferred Skills• Work experience in Global Mobility, such as relocation, and immigration• Ability to work independently while interacting with a diverse group of individuals• Internalized sense of urgency and aptitude to customer focus• Strong analytical, problem solving skills Qualifications & Experience• Practical experience required• 2+ years of immigration experience• Knowledge of non-immigrant visas/work permits and employment-based Permanent Residency processes and regulations• 2+ year of corporate relocation management experience• Excellent program management and vendor management skills• Self-motivated, self-starter, proactive and resourceful• Detail-oriented• Experience working with Workday• Ability to work as a team player in a fast-paced, flexible environment• Demonstrated ability to meet tight deadlines• Demonstrated success in prioritizing and organizing multiple tasks• Proficient in MS Office suite including Word, Excel, PowerPoint• Strong written, verbal, and interpersonal communication skills• Ability to work in a dynamic and changing environment, where multiple priorities need to be effectively handled, while maintaining composure and flexibility in a structured environment Akangsha MohiteExecutive Recruitments Xoriant is an equal opportunity employer. No person shall be excluded from consideration for employment because of race, ethnicity, religion, caste, gender, gender identity, sexual orientation, marital status, national origin, age, disability or veteran status.