Senior Executive Assistant

Job Description

This role will supportthe SVP Brand and NetSec and the VP Strategy, Planning & Ops and responsibilities include:

• Experience in complex calendar management at the executive level including:

  • Communication with all stakeholders and executives after requested meetings are scheduled, changed or cancelled. Set appropriate expectations when deferring meeting requests.

  • Effective and efficient time management by proactively optimizing calendar, schedules on a weekly basis with marketing executives

  • Monitor key meetings for delays/changes to adjust subsequent meetings and communicate as needed

• Collaborate with Office of CMO team on key programs and events

• Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports

• Organize and assist with online, hybrid and in-person events (e.g., team dinners, leadership off sites, All Hands, and training)

• Manage team distribution lists and reporting structure changes on internal systems

• Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed)

• Support systems, access, location and IT needs for managers and new employees

• Provide project and presentation support as needed

• Assist with management of the Marketing department budget, purchase order creation and reconciliation

• Responsible for ordering materials, catering, giveaways, and supplies as needed

Qualifications

• 5-8 years Executive Administrative Assistant experience -supporting Marketing executives and organization a plus

• Proven ability to always maintain a high level of integrity and confidentiality

• Travel management–experience required

• Positive attitude and highly professional demeanor, sense of humor helps

• Good writing and communication skills

• Exceptional organization, prioritization, multi-tasking and time management skills

• A proactive and assertive approach to managing tasks and responsibilities

• Ability to solve problems and think quickly under pressure

• Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization

• Be comfortable working in a fast-paced, deadline driven environment

• Proficiency in Google Suite applications a plus

Additional Information

We’re trailblazers that dream big, take risks, and challenge cybersecurity’s status quo. It’s simple: we can’t accomplish our mission without diverse teams innovating, together.

We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at [emailprotected]

Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.

All your information will be kept confidential according to EEO guidelines.

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