Management and Program Assistant

SummaryThe Management and Program Assistant performs a combination of routine, multiple assignments in support of supervisors, managers, and other employees in day-to-day operations; which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, procurements, and overall office management.ResponsibilitiesThe Management and Program Assistant performs a combination of routine, multiple assignments in support of supervisors, managers, and other employees in day-to-day operations; which may include several of the following areas: fiscal management, travel, management information systems, contract administration, property management, procurements, and overall office management. Plans, develops, monitors, and executes actions required to manage the offices administrative functions. Typical specialized assignments may include: preparing and managing correspondence; compiles, tracks, and analyzes information for a wide variety of programs; enters and tracks budget expenditures, purchases and inventory; establishes, organizes and manages files, documents, and records; provides advanced computer assistance; schedules meetings; manages time and attendance; provides written explanations of administrative and organizational policies; coordinates the implementation of new office policies and systems; maintains calendars and travel records. Interprets guidelines, compiles and consolidates information, and prepares reports for assigned programs. Provides management assistance on the operations of assigned programs and the interrelationships of such programs. Broad understanding of how administrative, financial, and other business support assignments contribute to the activities of the organizations unit. Performs various analytical studies, such as space management, travel administration, overtime usage trends, leave usage, etc., with limited review by a higher level or more experienced employee. Prepares administrative directives or revisions needed to implement recommendations. Collects program information from FAA personnel and enters it into information systems. Tracks all financial, personnel, supply, and other such transactions through the office in both electronic and paper form. Reconciles data, validates transactions, and identifies and resolves discrepancies. Prepares travel orders, including cost estimates for training assignments and permanent change of station actions. Purchases administrative supplies or equipment/furniture assuring purchases are made through the appropriate channels. Initiates and reviews procurement requests to ensure purchases are conducted according to policy. Ensures effective management of assigned agency property via the Automated Inventory Tracking System (ATS). Ensures internal control of property by conducting property inventories periodically by validating property assignment and locations. Assists in the preparation of budget estimates, justification statements, and budget execution plans and provides advice on such matters as the distribution of allotments and availability of budgetary funds for program purposes. Modifies and maintains automated systems for tracking obligations and expenditures of funds throughout the execution phase of the annual operating budget. Reconciles discrepancies to ensure effective use of funds. Reviews budget data for accuracy of technical treatment and format, mathematical accuracy, and conformance with budget policy and guidance. Uses a wide variety of computer programs and software Uses a wide variety of computer programs and software applications including CRU-X, eLMS and E2Travel. Utilizes a variety of financial applications such as DELPHI, REGIS, PRISM, PCPS, etc., as well as Excel to analyze, trouble shoot and problem solve. Prepares administrative articles, reports, and briefing items. Work activities support multiple projects/programs and contribute to the objectives of one or more organization units.RequirementsConditions of EmploymentWe are not accepting applications from noncitizens.QualificationsTo qualify for this position at the FV-F, you must demonstrate in your application that you possess at least one year of specialized experience equivalent to FV-E, FG/GS-7/8 level. Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position. Specialized experience may include skills in planning and managing the office's daily administrative functions; maintaining automated systems to record, reconcile, validate, and track data; identifying and resolving discrepancies; performing various analytical studies; interpreting and providing guidance; and performing multiple and varying assignments in the areas of financial support, personnel matters, personal property, and travel administration.Applicants should include examples of specialized experience in their work history.Eligible applicants meeting the minimum qualification requirements and selective factor(s), if applicable, may be further evaluated on the Knowledge, Skills and Abilities (KSA) listed in the announcement. Based on this evaluation, applicants will be placed in one of the following categories: score order, category grouping, or alphabetical and referred to the selecting official for consideration.Qualifications must be met by the closing date of this vacancy announcement.EducationAdditional InformationWe may use this vacancy to fill other similar vacant positions.Position may be subject to a background investigation.A one-year probationary period may be required.The person selected for this position may be required to file a financial disclosure statement within 30 days of entry on duty. FAA policy limits certain outside employment and financial investments in aviation-related companies.Concurrent consideration is being given to candidates applying under Vacancy Announcements AWP-ATO-20-BTT8170-67814.This is a part-time position of 32 hours per week or 64 hours per pay period. The salary does not reflect the prorated amount of the actual part-time rate. The benefits associated with this position will also be prorated, i.e., the amount paid for health and life insurance, etc.You may also be considered for this vacancy based on eligibility under the 30% or More Disabled Veteran Program, Veterans' Recruitment Appointment, and Persons with Disabilities/Persons with Targeted Disabilities. To be considered for one of these special hiring authorities, you must identify your eligibility in your questionnaire in the Applicant-Preferred Conditions of Employment section. In addition, you must submit documentation that provides evidence of eligibility as indicated in the How to Apply section of the announcement.As a part of the Federal-Wide Hiring Reform Initiative (streamlining the hiring process), the FAA is committed to eliminating the use of the Knowledge, Skills and Ability (KSA) narratives from the initial application in the hiring process for all announcements. Therefore, as an applicant for this announcement, you are NOT required to provide a narrative response in the text box listed below each KSA.In lieu of providing a KSA narrative response in the text box listed below each KSA, in your work history, please include information that provides specific examples of how you meet the response level or answer you chose for each KSA. Your work history examples should be specific and clearly reflect the highest level of ability. Your KSA answers will be evaluated further to validate whether the level that you selected is appropriate based on the work history and experience you provided. Your answers may be adjusted by a Human Resource Specialist as appropriate.Some, none or all of the applicants may be interviewed.This is a bargaining unit position.Links to Important Information: Locality Pay , COLA