Front office admin

Description We are seeking a detailed and organized Administrative Assistant to support our operations in Saratoga, California. The role involves providing assistance to the main office manager, handling a high volume of information, and ensuring smooth office operations. This position operates onsite and requires proof of Covid-19 vaccination and booster if applicable. Responsibilities: Provide support to the main office manager and ensure efficient office operations. Handle a high volume of incoming information and prioritize tasks accordingly. Maintain reliability and punctuality to ensure smooth operations. Answer multi-line phone system and manage office calendar. Make reminder calls and create workflows as needed. Manage vendor relations and process payments. Handle faxing, daily mail, UPS shipping, and filing tasks. Order office supplies and maintain inventory. Work independently in a fast-paced environment.The start date for this role is as soon as possible, with regular work hours from 8:30 am to 5:00 pm, Monday to Friday. During the tax season from mid-January to mid-April, the candidate is required to work on Saturdays from 10:00 am to 3:00 pm and might have to work overtime on most days. Requirements Proficient in answering multi-line phone system Ability to maintain and manage office calendar Skilled in making reminder calls to clients and staff Can create and implement workflows to streamline office processes Experienced in vendor management Capable of processing payments in a timely manner Familiar with fax machines and able to send and receive documents as necessary Responsible for sorting and distributing daily mail Knowledgeable in UPS shipping procedures and requirements Able to maintain an organized filing system Responsible for ordering and maintaining office supplies Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .