Vacancy expired!
A Prestigious Global Private Equity Firm is seeking an organized, warm, friendly and proactive Executive Assistant/Office Manager to join their high-performing team in Menlo Park!
You will provide seamless to support to the division Co-Head and team by managing ever-changing calendars, coordinating domestic and global travel as well as ensuring the smooth day to day office operations. This is an exciting opportunity to work in an office with an awesome company culture. Perks of this firm include working with a highly intelligent, sophisticated and warm team, an exceptional work/life balance, generous bonus and excellent benefits!Responsibilities:
-Complex calendar management for high-profile senior-level executives
-Liaising with high-end clientele on a regular basis
-Planning and scheduling domestic/international travel itineraries for the team
-Executing company events through creative planning
-Tracking expenses and preparing corresponding reports
-Managing all office operations, including interfacing with vendors, maintaining office/kitchen inventory, and managing conference room schedules
-Handling long-term projects and strategic initiatives
-Being the “go to” person when making important decisions regarding team efforts
-Providing back-up reception support when needed
-Ad hoc duties as assigned and opportunity to take on other projects when neededYou have:
-2+ years of administrative experience
-Bachelor’s degree
-Warm, friendly and approachable demeanor
-Ability to seamlessly anticipate Executive’s needs
-Outstanding communication skills with a knack for detail
-Professionalism and discretion regarding confidential material
-Enthusiasm to collaborate with others in the office on strategic projects and daily operations
-Desire to contribute in a fast-paced, deadline-driven environment
Please submit your resume to apply!You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd.
We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Initiative for Hiring.
Vacancy expired!