Vacancy expired!
Our well established design firm is looking to add a key leadership position in The Studio Manger. We are looking for a mature professional who likes to mix some design work into an administrative and management role. (Keeps the work interesting!)
We offer competitive pay, good benefits and relaxed collaborative work environment.
Essential Duties and Responsibilities
General Office Management
- Process incoming and outgoing mail & packages: USPS/UPS/FEDEX.
- Order and manage all supplies
- Calendar management for Principal and office in general.
- Filing and organization.
- Coordinate with outside IT support for entire office.
- Manage Houzz account.
- Client Agreements
- Input and manage Principal billable hours.
- Manage mailing list (contacts).
- Facility management: liaise with property management for office maintenance, issues, parking, and other issues.
- Managing storage units.
- Manage vendor presentations.
- Handle other regular tasks and errands, including daily lunch pick up.
- Manage shared office spaces: stock supplies for entire office including MFLA.
Human Resources
- Support the Human Resources consultant in recruiting, performance reviews and other areas.
- On-boarding new employees: set up employee email, payroll, key, key code, etc.
- Assist in training new interior design employees and interns.
- Assist in rolling out procedures to the team and/or implementing procedures needed
- Assist in organizing team events, gatherings etc.
Financial
- Support the outside bookkeeper for general accounting needs.
- Accounts Receivable coordination:
o Prepare and send client Invoices
o Process client payments.
o Follow up on outstanding client invoices.
- Accounts Payable coordination:
o Pay all bills, including Principal personal bills.
o Manage Credit Card: tracking, payments, and other related tasks.
o Track outstanding invoices for vendors.
- Coordinate monthly time billing for all staff and clients; supervise input, prepare summaries for Principal review and editing, support bookkeeper in creating invoices.
Interior Design
- Assist with Interior Design assignments (orders, processing, tracking, delivery, install, presentation binders, sourcing, library management, site measurements, purchase packets, etc)
- Assist in managing the Interior Designer
Please reply with cover letter and resume for consideration.
Vacancy expired!