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Under general supervision, to perform a variety of legal secretarial and support duties for an assigned County department or staff attorneys; to perform office and administrative support work; to answer public and staff contacts and concerns; and to do related work as required.
DISTINGUISHING CHARACTERISTICS
This is the first level in the Legal Secretary class series. Incumbents have responsibility for performing a variety of legal, office, and administrative support work. Work assignments require substantive knowledge of legal terminology, legal documents, and legal procedures. This class is distinguished from Senior Legal Secretary in that Senor Legal Secretary has responsibility for coordinating legal support work and functions for a legal unit or work area in a large department or a small County legal department.
ESSENTIAL FUNCTIONS
Serves as legal secretary, performing legal support work for an assigned County department; may provide direct support for staff attorneys; interviews office visitors and telephone callers, answering inquiries, responding to concerns, and referring them to other staff as appropriate; may personally prepare or assist with the preparation of a wide variety of legal documents, such as motions, briefs, court orders, notices, and subpoenas; receives documents and referrals from courts and other agencies, passing them on to attorneys or other staff when needed; prepares affidavits, petitions, complaints, warrants, and abstracts of judgments; checks and reviews information and documents for completeness and conformance with required standards and procedures; composes routine legal documents, as directed; calendars court appearances and maintains case logs for proceedings; prepares files and information for court proceedings; assists with special projects; may do basic research in assisting with development of citations for cases; compiles information for records and reports; composes correspondence; types and/or uses word processing software to prepare reports, documents, letters, forms, and other items; prepares materials for meetings and conferences; completes a variety of forms and documents; maintains inventories of office supplies and program material; may develop and maintain detailed records of activities and functions; may learn and use on-line, automated software systems for developing program information, records, and legal documents; compiles data and completes reports required by other government agencies; retrieves historical information from files, records, and computerized information systems; operates a computer and uses software packages to maintain complex information and operating records; assists with the development of information requirements for assigned programs and services.
TRAINING AND EXPERIENCE:
Any combination of training and experience which would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
At least three years of responsible office and administrative support work, including experience in a position requiring knowledge of legal terminology and procedures and substantial public contact.
Special Requirements:
None.
Vacancy expired!