Administrative Assistant

Description We are offering a short term contract employment opportunity for an Administrative Assistant in Solana Beach, California. This role involves a variety of administrative tasks in a dynamic and fast-paced environment. As an Administrative Assistant, you will be playing a pivotal role in ensuring smooth operations by handling tasks such as updating spreadsheets, preparing files for mailing, and providing excellent customer service. Responsibilities: Maintain and update various spreadsheets Handle inbound and outbound calls effectively, ensuring all inquiries are addressed or redirected appropriately Prepare files for mail distribution, ensuring accuracy and timeliness Perform scanning tasks as required, ensuring all documents are properly stored and easily retrievable Provide excellent customer service, resolving customer issues and answering queries promptly and professionally Ensure effective communication with accountants when necessary Take and relay messages accurately and promptly Use Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) to manage tasks and schedule appointments as needed Conduct data entry tasks, maintaining accuracy and efficiency at all times Handle email correspondences professionally, ensuring all communications are addressed in a timely mannerRequirements Proven experience in answering inbound calls efficiently and professionally. High competency in providing excellent customer service, with a focus on delivering a positive customer experience. Proficiency in performing data entry tasks with high levels of accuracy and attention to detail. Experience in handling email correspondence, ensuring timely and effective communication. Ability to manage both inbound and outbound calls, demonstrating exceptional multitasking skills. Advanced knowledge of Microsoft Excel, and the ability to use it for data analysis and reporting. Proficiency in using Microsoft Outlook for managing email and calendar appointments. Experience in creating presentations using Microsoft PowerPoint, with an emphasis on clarity and visual appeal. Expertise in using Microsoft Word for creating and editing documents, with a focus on formatting and layout. Demonstrable experience in scheduling appointments, ensuring efficient use of time and resources. TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .