Job Details

ID #45604881
State California
City Southsanfrancisco
Job type Contract
Salary USD TBD TBD
Source TalentBurst
Showed 2022-09-11
Date 2022-09-10
Deadline 2022-11-08
Category Et cetera
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Administrative Business Partner

California, Southsanfrancisco, 94102 Southsanfrancisco USA

Vacancy expired!

Job Description

Title: Administrative Business Partner

Location: South San Francisco, CA

Duration: 6+ monhs

Position Scope: The Administrative Business Partner position provides administrative support to the Legal Department. This role will require the candidate to be onsite at least twice a week.

Key Responsibilities include: Highly skilled in Google Suite and able to manage gCal scheduling of department, team and ad hoc meetings with both internal and external stakeholders (onsite, offsite, live or virtual) Proficient in all available tech meeting platforms including in room technology, video conferences, Google Meets, Zoom and global webcasts Schedule and support external candidate interviews Lead the coordination and execution of small Internal/within department meetings of 3-6 people and internal standing meetings small team offsites (1 day with no sleeping rooms and no activities) and onsite including sprints and face to face team meetings Support the planning and execution of department-wide staff meetings (e.g. Town Halls, department meetings, etc.), meeting logistics including agenda creation/distribution, meeting materials, catering, room set-up, etc. Support Ensure attendees are prepared to participate in meetings including AV connection, telephony, Zoom info, etc. Send communications on behalf of someone (note: complexity depends upon the person requesting) Manage communications for day-to-day team operations, including changes in policies, processes, department reminders (e.g. handling of gifts, etc.), team agreements Plan and coordinate team huddles and small team events (community driven, informal) Ensure that employees are recognized for milestones (anniversaries, weddings, birthdays, etc.) based on department guidelines Serve as the internal and external face/liaison between the team and client, acting appropriately and professionally Possess a general knowledge of available IT systems such as cSuite, virtual conference tools, etc. Submit facilities, IT, and Site Service requests Manage purchase orders, invoices, payment tracking and vendor maintenance Facilitate new hire onboarding, executing the first 30 days checklist in addition to ensuring technology is available and functional for the new hire Manage distribution lists, print services, office supply process and shipping/receiving

Functional Job Responsibilities: (30% specific to the role) This position will be a floater position within Legal Operations and will, amongst other things, cover back-up administrative support for teams across the Legal Department. In addition, the position will cover other legal operations tasks - including, but not limited to, mail sorting, office resets, scheduling support for talent acquisition, logistical support relating to onboarding new hires, etc. Completing these tasks will require a substantial amount of time on client's campus (South San Francisco).

Required Skills and Qualifications: An average of 3-5 years related administrative, operations or project support experience (experience gained in pharmaceutical/biotechnology industry is preferred) Ability to handle routine and impromptu assignments with minimal supervision Collaborative, supports team development, seeks all relevant or useful information for the team, willing to contribute and assist others in the dept as needs arise Ability to handle and exercise judgment and discretion concerning sensitive, confidential and proprietary information Demonstrates accuracy and attention to detail of own and other's work Confident operating within a well-defined job scope and a shared decision making process In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) Familiarity with client organization preferred High school diploma and equivalent industry experience preferred

#LI-FRESH

Vacancy expired!

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