Administrative Assistant II

Position Overview:Job SummaryProvides complex administrative support, including scheduling, communication, and projects, working independently. Typically supports member of affiliate administrative team.Qualifications:Education/ Knowledge, including Licensure/ Certification/ Registration:High school degree or equivalent required. Secretarial college or A.A. preferred.Proficiency in administrative office procedures and protocol; meeting planning and preparation of minutes, scheduling, design and maintenance of filing and office systems. Knowledge of healthcare setting is preferred. Excellent knowledge of the English language and grammar is required.Experience:Prior experience in administrative support strongly preferred. Demonstrated proficiency in advanced administrative skills (e.g., minutes, transcription, scheduling) and MS Office Suite. Demonstrated proficiency in using andtroubleshooting issues with office equipment (e.g., LCD projectors). Ability to type 50 wpm. Prior experience in healthcare setting is preferred.Skills:Complex and multiple projects in fast paced environment; required to make decisions based on incomplete data. Must be professional in appearance.Principal Accountabilities:Assists administrator with daily communication. Screens calls, takes messages, distributes and/or handles mail/email. Refers inquiries as appropriate or gathers information for follow-up. Is resource for staff, visitors, and other departments.Coordinates meetings, providing support by preparing notices, agendas, and minutes. Compiles and distributes full packets as needed with minimal direction. May recommend contents of information distributed. Independently applies judgment to resolve and/or refers complaints or issues as appropriate. Manages calendars, schedules meetings, coordinates activities, and prepares for meetings and events. Arranges for complex logistical needs.May maintain timekeeping records and function as Kronos Timekeeper. May maintain or prepare budget records and documentation with minimal direction.Processes administrative functions for the administrator, his/her designee and other departments, as needed. Coordinates travel and lodging and off-site event arrangements. Makes necessary reservations. Coordinates equipment, invites appropriate personnel. Provides administrative support by maintaining documents, files, and policies or procedures. Prepares reports orpresentations with minimal direction. Composes and/or transcribes letters and other documents as needed. Responsible for a variety of projects as assigned.Organization: Sutter Solano Medical CenterEmployee Status: RegularEmployee Referral Bonus: NoBenefits: YesPosition Status: Non-ExemptUnion: NoJob Shift: Day/EveningShift Hours: 8 Hour ShiftDays of the Week Scheduled: Varied DaysWeekend Requirements: OtherSchedule: Full TimeHrs Per 2wk Pay Period: 80All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, marital status, sexual orientation, registered domestic partner status, sex, gender, gender identity or expression, ancestry, national origin (including possession of a driver's license issued to individuals who did not present proof of authorized presence in the U.S.), age, medical condition, physical or mental disability, military or protected veteran status, political affiliation, pregnancy or perceived pregnancy, childbirth, breastfeeding or related medical condition, genetic information or any other characteristic made unlawful by local, state, or federal law, ordinance or regulation. External hires must pass a background check/drug screening. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state, and local laws, including but not limited to the San Francisco Fair Chance Ordinance.