Vacancy expired!
Accounts Receivable & Payroll Coordinator
Required:
HIGH QUANTITY 300+ weekly AR Experience and Payroll Experience - minimum 3 years
Excellent Excel, Data Entry, Customer Service and Communication Skills
The primary function of this position will deal with Account Receivable processing, client calls concerning invoices and payment, invoice generation and send outs on a weekly basis, and owning of aging reporting and escalation to insure all accounts are current. Secondarily, this position will help with payroll entering/keying, payroll processing, proprietary database usage and general payroll auditing and administrative duties for both our Oxnard, CA and Thousand Oaks, CA offices; however the position will be housed out of our Oxnard, CA location.
Main Responsibilities:
Constant attention to AR process, aging reports, and updates on this to management team
Participate in invoice generation and insure accuracy of weekly invoices
Send out weekly invoices to every client via email and troubleshoot any contact point or invoice issues voiced by client
Participate in AR calls for collections of weekly invoices
Follow and document all AR and collection efforts in internal system
Weekly reporting to management on aging progress and collections status on 150+ clients
Key all manual time sheets from clients and associates on assignment through Express
Communicate approval needs to both clients and associates
Work with internal staff to reconcile timekeeping systems and associate payroll hours
Monitor online time card system for accuracy and client/associate approval
Import hours from timekeeping systems to payroll processing system
Audit hours and entries to insure accuracy as well as routine audits to insure payroll department file compliance
Prepare weekly, monthly, and year end hours/billings reports for clients as well as additional client reporting request.Key attributes:
Attention to detail is absolutely paramount to success in this position
Must have experience with Accounts Receivable, ideally consisting of high volume and value collections
Strong Microsoft Office Suite skills and typing/keying speed and accuracy
Exceptional organizational/multitasking skills pertaining to handling multiple weekly payroll tasks/reports
Work in fast paced environment dealing with multiple software systems and processing procedures
Keying accuracy when entering associate time
Strong communication skills- ability to communicate with a wide range of personalities when dealing with clients and associates
Highly dedicated to your work and hold yourself accountable to completing tasks and meeting specific time bound deadlines
Own responsibilities and work independently on assigned tasks
Must be strong in Excel and other Microsoft Suite products (Outlook, Word, etc.)
Medical, Dental, Vision, and Life Insurance Options
Vacation, Holiday and Sick time
Educational reimbursement
World class training and mentoring programs
Employee recognition awards and incentives
Significant professional growth opportunities
Vacancy expired!