Vacancy expired!
The Ezralow Company is a fully integrated, privately owned asset management firm that provides a full spectrum of development, construction and property management services. We're proud to be a leader in the multi-family housing industry, boasting a portfolio of over 8,000 apartment units in the Western United States, commercial properties and self storage facilities. When you join our team, you become part of a dynamic environment that's committed to equipping you with the resources to develop a long-lasting and rewarding career.
We are currently hiring a full time Investments Administrative Assistant in our Calabasas Corporate Office. Schedule is Monday through Friday from 8:30am to 5:30pm.
In this role you will support the Investments Manager with various administrative tasks. You will use your stellar multi-tasking skills to tackle simultaneous projects.
Job Overview:
Investments:
Preparation and organization of investment related paperwork from banks and brokers.
Data entry of brokerage accounts including, research of buys/sells and interest dividends using
Captools.
Track investments for cost basis reporting, interest, dividends and understand ROC (return of capital) transactions.
Download, translate and post all transactions from the electronic custodial data feeds, clients statements and manual sources.
Update pricing (marketable and non-marketable) and security information including: dividends, splits, bond interest, etc.
Electronic filing and tracking of banking wires and transfers.
Manual entry and reconciliation of client brokerage statements and alternative asset reporting into designated system.
Track and update cost basis for new accounts, stock splits, mergers and reorganizations from the custodian or alternative sources.
Process, review and resolve any exception items to ensure timely and accurate reconciliations for cash, positions and market values.
Produce all monthly reports and reconciliations before the designated deadline.
Payroll Back-up for payroll processing for approximately 350-400 employees using ADP Workforce Now.
Responsible for computing an advanced payroll with complex allocations
Manual calculation of pay including manual checks and retroactive pay increases.
Prepare monthly household payroll tax deposits.
Prepare quarterly and annual payroll filing for household payroll.
General Office : high volume of filing (of confidential nature) fax documents, open, sort and distribute incoming correspondence, photocopy/scan documents, organize and maintain files, and computer data entry.
Coordination of tax return processing: mail out tax return packages and track certified mail receipts
Assist with preparation of annual tax returns and obtaining signatures
Prepare and send correspondence, deliver interoffice mail for the Investment Manager
Internet delivery systems: Federal Express, USPS and California Overnight
Continual organization of files, cabinets, and tax return
Requirements:
Bachelors Degree preferred
Minimum 2 years experience in bookkeeping, accounting, or finance preferred, but will train
Experience processing payroll with ADP Workforce Now preferred
Prior knowledge of investment and accounting related activities strongly preferred
Knowledge of stock splits, mergers, warrants and convertible debt
Excellent verbal and written communication skills
Ability to perform confidential responsibilities with marginal supervision, using a high level of professionalism
Advanced knowledge of MS Office (Word/Excel and Outlook). Captools experience preferred.
Detail oriented with the ability to multi-task
Knowledge of special delivery systems: USPS Express Mail, Certified Mail, Federal Express, UPS, California Overnight
Knowledge of general office equipment: 10-key, scanners, copy machines and fax machines
Join our team and apply today!
We offer a competitive salary and an excellent benefits package which includes: medical, dental, vision and life insurance, FSA, 401(k) Plan, and paid time off, etc. We encourage opportunities for professional development and growth!
Submit your online application/resume through this link:
https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=b566c9e0-de1e-49a4-9464-b338295be70c&jobId=175011&lang=enUS&source=CC3&ccId=19000101000001
Vacancy expired!