Sales Assistant / Office Assistant / Administrative Assistant
Westlake Village, CA
Compensation: Salary, Bonuses, Health Benefits
About the Company:
Skyrocket Ventures is a leading recruiting firm for high growth technology companies that range from industry leaders to top-tier startups. At Skyrocket Ventures, we aim to bring the best companies and candidates together.
We have a casual, fun (yet hard-working), team-oriented, fast-paced environment. We are looking for a versatile person to help us with a variety of office duties in order to make our company run more smoothly and successfully!
Job responsibilities:
(Not all experience necessary; training is provided)
Please read this section carefully. Compared to some other Assistant jobs you may see, this job is more fast-paced with an emphasis on making many phone calls, plus a variety of errands and random tasks mixed in. We are a small company, so there is less of an emphasis and need for much time spent on organization, paperwork, etc. The more frequent the task, the more the ability to do that task is valued in a candidate. For example, it is required that the right candidate can do tasks in the "Always" section, but it is only "nice to have" and not a requirement that the candidate can do tasks in the "Rare" section. The approximate frequency for each type of task is listed below:
Always:
Pleasantly and persistently getting ahold of clients/customers you will be expected to make at least 100-200 phone calls per day
Answering, screening, routing all phone calls
Often:
Conducting research and data entry of information on clients/customers
Developing relationships with new clients/customers (email, phone)
Sometimes:
Company shopping
Running errands (must have a car)
Assisting CEO and personnel with any other duties required
Interfacing with and negotiating with vendors when needed
On rare occasions:
Filing, typing, scanning, copying, printing, organizing files, etc.
Conducting basic training to employees
Light cleaning (for example, clean out refrigerator every week)
Getting help from technical support when something breaks (printer, internet, etc.)
Maintaining company personnel files
Taking the minutes/notes at meetings periodically (on average once per month)
Event planning (company outings, parties, etc.)
Benefits
Salary, Health Benefits
Casual, fun work environment, cool people, dynamic culture
Professional and personal growth
Qualifications
Requirements:
Positive, optimistic, can-do attitude
Friendly, pleasant, kind, helpful personality
Excellent verbal and written, and interpersonal communication skills.
Ability to be in contact off hours for anything urgent
A valid driver's license and car for running errands
Honesty, trustworthiness, dependability
Ability to maintain sensitive data in a confidential manner
Dedication and focus, strong work ethic
Ability to work with or without direction
Computer proficiency (typing, emailing, web browsing, Microsoft Word, Microsoft Excel,
Multi-tasking skills, organizational, time/decision management skills
Attention to detail
Focus on not only keeping up, but moving forward.
Ability to travel (on rare occasions).
Ability to pass a background and reference check
Bonus Skills:
Human Resources knowledge/skills
Ability to find something productive to do in the absence of direction
Ability to emulate the style, philosophy, and persona of the company
Ability to help facilitate and be a catalyst for the rapid growth of the company
Initiative to conceive and implement new ideas to improve the success of the company.
To apply, please send your resume. To help ensure to us that you have carefully read the entire description and have put some thought into this application, please also include a cover letter answering the following questions:
1) How do you think this job can help you reach your goals?
2) How is this job different from others you have seen?
3) How many phone calls per day can you make?