Vacancy expired!
Position :Full-TimeOliver Peoples was founded in 1987 with the opening of its first boutique and subsequent launch of the original collection. From the beginning, Oliver Peoples had a passion for superior product, a distinctive culture rooted in California, and an obsession with service. These core values have remained at the foundation of the brand and endure today.A part of an eyewear industry leader, Luxottica, Oliver Peoples strives to be the most prestigious and culturally distinctive eyewear company in the world.We are committed to excellence in service; our stylists and opticians assist customers in selecting that perfect frame.GENERAL FUNCTIONThe Administrative Assistant provides a high level of administrative support to various departments in the company, coordinates and executes various office related events and programs. The incumbent serves visitors by greeting, welcoming, and directing them appropriately; notifies company personnel of visitor arrival. Maintains a high level of customer service.MAJOR DUTIES AND RESPONSIBILITIES
Provides administrative support to the Oliver Peoples staff in the West Hollywood office.
Organizes and prioritizes daily administrative responsibilities.
Tends to office needs and oversees activities to ensure seamless functioning and decorum of work environment.
Proactively coordinates department commitments and timelines such as project status updates, performance appraisals, etc.
Accurately communicates relevant and potentially sensitive information to and from others.
Drafts correspondence as necessary and produces error-free and grammatically correct documents.
Is strongly proficient with computer software systems and applications with strong emphasis on PowerPoint and Excel. Prepares great PowerPoint presentations, typically to illustrate company work and operational processes.
Maintains a high level of confidentiality and exercises good judgment.
Demonstrates strong communication skills in greeting visitors, answering the phone, screening information and accurately distributing and forwarding messages.
Organizes and coordinates complex meetings, out of office, video conferences, and employee events as required.
Anticipates and follows up on requests and issues with a proactive, problem-solving approach.
Organizes and maintains office supplies, files and sensitive information.
BASIC QUALIFICATIONS
Bachelor’s degree or equivalent work experience
2+ year’s administrative experience
Ability to manage and prioritize projects, multi-task and adapt to change.
Detail-oriented with excellent follow-up and time management skills
Strong PC skills, including Excel, Word, Power Point
Effective communication Skills, both verbal and written.
High attention to detail and follow up
Heavy/high volume phone and Email work
PREFERRED QUALIFICATIONS
Ability and willingness to seek out information in order to complete work in an effective and accurate manner.
Organizational awareness.
Experience working with retail units and group accounts.
SAP experience
Knowledgeable in continuous improvement methods
Experience in Customer Service orientated role/s
Understand and adhere to a high level of confidentiality and integrityUpon request and consistent with applicable laws, Luxottica will provide reasonable accommodations to individuals with disabilities who need assistance in the application and hiring process. To request a reasonable accommodation, please call the Luxottica Ethics Compliance Hotline at 1-888-887-3348 or e-mail HRCompliance@luxotticaretail.com (be sure to provide your name and contact information for either option so that we may follow up in a timely manner).We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, social origin, social condition, being perceived as a victim of domestic violence, sexual aggression or stalking, religion, age, disability, sexual orientation, gender identity or expression, citizenship, ancestry, veteran or military status, marital status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy or maternity leave), genetic information or any other characteristics protected by law. Native Americans receive preference in accordance with Tribal Law.
Vacancy expired!