Vacancy expired!
Reporting – This position reports to the Accounting Manager. Department manager will prioritize and assign tasks as outlined in this document and any other tasks as needed.
AP Email – In charge of going through AP email inbox regularly. Accurately organizing/moving invoices from email to the TBE (To Be Entered) folder or the Waiting For Receipt folder. This includes all PO and non-PO invoices. Move and file email in correct email folder for vendor when complete. This includes all credit card charges.
Data Entry – Accurately enter all AP invoicing/credit memos and credit card charges into Sage with correct coding and posting date.
Vendor Statements – Go through monthly statements provided by vendor. Communicate with vendor regarding discrepancies and missing invoices/credit memos.
Credit Card – Maintain monthly credit card spreadsheet. Enter and post receipts to Sage when they are sent over from Purchasing. Look up other reoccurring charges, save invoice to vendor folder, enter in Sage and post. Reconcile the Credit Card Payable spreadsheet with this at the end of every month.
Purchases Clearing Report – Pull report at various times throughout the month and clean it up. Communicate with vendor on missing invoices but check in email vendor folder 1st. Communicate with Purchasing for necessary PO changes i.e. receipts or returns of inventory items. Some diligent research on these items may be necessary.
AP Reconciliation – Pull Aged Invoice/Trial Balance reports for AP at the end of every month after all invoices are entered. Make sure these two balances tie. If not, go through reports and make necessary changes. Update spreadsheet with GL balance.
Check Run – weekly check run for ACH, Wires, and/or checks.
Payroll – timecard verification and posting, bi-weekly payroll through ADP, monthly accruals, help with new hires and benefits, pulling quarterly reports, also some HR duties/employee records.
Required skills and abilities:
Demonstrates strong organizational skills.
Pays close attention to detail.
Exhibits the ability to use AP software accurately and efficiently.
Exhibits the ability to take new direction from department manager and follow all department process and procedure as instructed; can also manage day-to-day tasks without much direction and learn new tasks in a timely manner.
Communicates clearly and effectively with manager and co-workers.
Manages time efficiently.
Works well with a team.
This position requires full time attention to detail and accuracy.
Demonstrates leadership and initiative in this role and meeting deadlines/goals.
The responsibilities of this position do allow working from home.
Qualifications:
Degree in Accounting or related field required and/or commensurate experience as a full charge bookkeeper
5+ years’ experience in human resources, payroll or accounting
Excellent mathematics and communications skills
Experience with payroll system software
Ability to maintain privacy and confidentiality
Vacancy expired!