Vacancy expired!
ROLE SUMMARYSupports the CSO, Boulder Research Unit with a professional focus onadministrative activities and processes in support of the Boulder ResearchUnit as well as the Boulder Research Unit Leadership Team members located inBoulder, CO. Role will perform a variety of administrative tasks andsupport Boulders senior-level managers. Responsibilities include managingcalendars, making travel arrangements and preparing expense reports. To besuccessful in this role, you should be well-organized, have great timemanagement skills and be able to act without guidance.ROLE RESPONSIBILITIESAct as a local point of contact among executives, employees, and otherpartnersVisitor management and liaisonManage information flow in a timely and accurate manner. Preparation ofoutgoing .and. tracking of incoming correspondenceScreen and direct phone calls and distribute correspondencePartner with other WRDM and local administrative assistants as neededSchedule ManagementAccurate coordination .and. proactive management of calendars for meetingscheduling and set upInterview scheduling as required including liaison with interviewers, HR,candidate plus associated activities (travel, room bookings, etc.)Standard meeting coordination including venue selection and management,interface with meeting management service providers and key team members,collating and co-coordinating travel, hotel .and. meeting logistics, riskand contingency planning, logistical co-ordination at the venue, liaison.and. co-support with site facilities providersInformation ManagementFormat information for internal and external communication - memos,emails, presentations, reportsCollation of information (agendas, pre-read material etc.) in advance ofmeetingsOrganization of departmental documentation (presentations, schedules,agendas, project programs .and. meeting materials)Sourcing and collation of information as required to aid preparation ofPowerPoint presentations for internal and external useFiling and archiving of documentation as appropriate .and. in accordance withthe retention policyTravel SupportCoordination of travel and accommodation requirementsPreparation of expense reports as neededOther SupportTechnical/logistical support e.g. assistance with BT systems andcommunications equipmentInitiates Purchase Orders (PO) for new contracts - maintains all POinformation and updates, including invoices submitted for paymentWorks with Finance, Procurement and Accounts payable regarding issueresolution for outstanding paymentsQUALIFICATIONSAdministrative certificate, Associates degree or Bachelor's degree (preferred)Continuing education in office management and administration a plusMinimum of 5 years administrative or office manager experienceExperience supporting senior leaders preferredExperience with Pfizer systems and processes a plusCandidate should have experience that demonstrates ability to carry out tasksproficiently and to complete quality work on a timely basisExcellent attention to detailDemonstrated flexibility to handle change calmly and professionallyDemonstrated resourcefulness with proven ability to anticipate needs,prioritize responsibilities, and manage multiple priorities withintimelines, and takeAbility to work well both in team environment as well as operate independentlyPossess professional verbal and written communications within all levels ofthe organizationUses good judgment while working with highly sensitive, confidentialmaterial and informationProficiency with Microsoft Office applications, Team Space, and general PC useOther Job Details:Last Date to Apply for Job: January 16, 2020This position will be located at the Boulder, CO siteEligible for Employee Referral BonusSunshine ActPfizer reports payments and other transfers of value to health care providersas required by federal and state transparency laws and implementingregulations. These laws and regulations require Pfizer to provide governmentagencies with information such as a health care pro
Vacancy expired!