Headquartered in Colorado Springs, Colorado, Focus on the Family has nearly 700 employees who work to achieve the mission of enriching the lives of families, engaging the culture, advocating for life and spreading the Gospel of Jesus Christ. The work is meaningful, the culture is rewarding, and the purpose is eternal.The Sr. Administrative Assistant position exists to provide executive administrative support for VP and Director level leadership at Focus on the Family. Provides the VP and/or Director with necessary data and reports to ensure the effective execution of the department strategies. Coordinates activities for the department including special projects, measures, training, process and procedure development and event planning and execution. Essential Duties/Responsibilities:
Arranges meetings, manages multiple calendars, and completes special projects as assigned by VP and/or Director(s)
Generates and maintains trip summaries, expense reports, constituent profile updates, and caseload lists
Provides VP with project and revenue status, financial reports and Board Report
Prepares expense statements after trips verifying that all receipts and allowable expenses are in order and justifies credit card statements each month
Coordinates travel requirements including researching and booking flights, hotels and cars as well as visit notes after the trip
Pursues utmost detail in the area of constituent relationship and maintenance
Participates in department and interdepartmental meetings, and may attend on behalf of VP
Purchases materials and supplies for the department, is responsible for the departments credit card documenting the business purpose for each expense
Ensures training resources are updated and coordinates the onboarding of new staff
Coordinates the quality control process of donor data, corrects errors, identifies enhancements to future quality control items
Assists and relieves supervisor(s) of a variety of complex administrative duties by specific or general authorization; exercises sound, independent judgment, determining when to act for supervisor and when to refer problems for personal attention
Operates independently in absence of supervisor, calling on staff when required; assists and advises supervisor on problems, sorts correspondence, mail, and matters by order of importance and priority for immediate action upon supervisor's return
Serves as a liaison between manager and others; follows up to ensure a timely response to projects and assignments
Participates in various special projects involving in-depth familiarity with ministry background and policy spanning more than one functional area or operating division; searches manuals, files, and records for relevant background information
Monitors administrative assignments within the organization by setting priorities for meeting deadlines and balancing supervisor's and own workloads; adjusts work schedule to meet extra demands; prioritizes tasks to complete multiple projects
Initiates and organizes data for reports and presentations for supervisor's review; responsible for preparation of presentations, reports, charts, and graphs to be presented to any level of management
Independently answers administrative/procedural questions relating to policy and procedure for other ministry personnel and outside callers, utilizing a comprehensive knowledge of the functions, operating methods, and practices of the organization
Other Duties/Responsibilities:
Works with Events team on behalf of supervisor to help facilitate related events
Performs other duties as assigned
Managerial Breadth/Scope of Job:
May direct work assignments of other coordinators or other department support staff
Working Environment/Physical Requirements:
Office Environment
JOB QUALIFICATIONS/REQUIREMENTS
Character/Spiritual:
Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us”
Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”
Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct (http://media.focusonthefamily.com/fotf/pdf/about-us/human-resources/moral-policy.pdf) and Statement of Faith (http://www.focusonthefamily.com/about/foundational-values#values) ; upholds Focus on the Family's ministry in prayer
Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer
Engages in Christian ministry
Demonstrates behaviors aligned with FOF core values (http://www.focusonthefamily.com/about/foundational-values#values)
Personal Characteristics:
Emotionally resilient and capable of handling pressure and rejection
Must be a self-starter and able to multi-task; flexible with time management; be able to change tasks as needed
Awareness of own strengths and shortcomings
High level of energy and enthusiasm
Must be bright, positive, and friendly - conveying warmth and a genuine interest in people
Well-developed social skills
Creates favorable impression in terms of appropriate attire, appearance, bearing, and manner
Convincing, persuasive, and credible, able to impress favorably and win long-term confidence and trust
Knowledge/Experience:
Bachelor's Degree in related field preferred
2-4 years of directly related experience
In-depth knowledge of Focus philosophy, mission, values, and objectives
Skills, Abilities, and Special Talents/Gifts:
Excellent organizational and time management skills
Detailed and task oriented with good analytical skills in order to extract, verify, and draw conclusions from data
Ability to work independently
Excellent listening skills and exhibit the ability to understand what others are communicating
Highly polished verbal skills; clarity of expression, good organization of thoughts and effective articulation
Ability to maintain a sense of perspective with humor under pressure and when confronted with shifting priorities
Ability to communicate effectively both orally and in writing
Ability to create PowerPoint presentations for use at various Family Advancement events
Proficient in computer programs including Microsoft Word, Excel, Outlook, and PowerPoint
Pay Range: $20.00 to $23.00/hr
Application Materials Required: Cover Letter, Resume/CV
Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. Must include date ranges to include month and year (mm/yyyy) and whether the position was full time or part time. 2. A cover letter that specifically addresses the job requirements and outlines qualifications.
Focus on the Family puts a high value on our team members and offers a unique benefit package.
Employees scheduled for 20 hours or more per week are eligible for:
Norton LifeLock ID Theft Coverage
Legal Shield/ID Shield Coverage
AFLAC
403B Retirement Plan
Vacation Time & Vacation Payout
Sick Time
Holidays
Service Awards
Community Service Days
Bookstore Discount
Fitness Center
Employees scheduled for 30 hours or more per week are eligible for all the above and:
Medical Plan
Dental Plan
Vision Plan
Life Insurance
Disability Insurance
Flexible Spending Accounts
EAP (Employee Assistance Program)
Tuition Reimbursement
Warehouse Membership Reimbursement
Note : This is a summary and should not be construed as future promises to continue to provide benefits as outlined above. For complete and definitive language, refer to the governing plan documents.
Temporary employees are not eligible for benefits, except for:
Sick Time
Bookstore Discount
Fitness Center
Tentative Search Timeline:
Priority will be given to applications submitted by September 13th, 2024. However, this posting will remain open until filled.
The potential employee start date is September 16th, 2024.
Posting date: August 14th, 2024
Unposting date: ongoing until filled
Posting contact email: job@fotf.org
Helping Families Thrive in Christ! Focus on the Family is a 501c3 Christian Non-Profit Ministry.Job DetailsPay Type Hourly