Legal Secretary

Crowell & Moring LLP is an international law firm with offices in the United States, Europe, MENA, and Asia that represents clients in litigation and arbitration, regulatory and policy, intellectual property, and transactional and corporate matters. The firm is internationally recognized for its representation of Fortune 500 companies in high-stakes litigation and government-facing matters, as well as its ongoing commitment to pro bono service and diversity, equity, and inclusion.Job SummaryThe Legal Secretary is responsible for providing professional and administrative support to assigned attorneys across multiple practices including but not limited to litigation, regulatory, and transactional.Job ResponsibilitiesDrafts and formats complex legal documents including motion/discovery shells, tables of authority/content, declarations, and proposed orders. Composes correspondence, reports, and presentation materials. Reviews prepared materials for accuracy, spelling, punctuation, and grammar.Prepares and coordinates the physical and electronic filing and service of legal documents in a variety of federal and state jurisdictions.Sorts and distributes mail in compliance with office policy and individual attorney preferences.Maintains calendar of meetings, appointments, business travel, and special events for assigned attorneys.Coordinates meetings, conferences, and special events including related travel arrangements. Gathers and prepares related materials for distribution in advance.Receives and screens telephone calls consistent with office policy and individual attorney preferences. Refers matters to other staff and resources as appropriate.Assembles and handles confidential and sensitive information. Resolves issues involving internal and external clients by phone or in person.Enters, edits, and reviews attorney time entries. Preparation with narrative edits in preparation of client bills. Gathers and researches information to facilitate the completion of forms, processes, and other administrative tasks, including processing invoices and reimbursements and opening new matters.Assists firm leadership, practice group leaders, and/or business managers with administrative or operational tasks as necessary.Maintains physical and electronic filing systems to ensure accurate and efficient retrieval of information.Possesses an understanding of firm policies and procedures. Directs questions to other staff and resources as appropriate.Assists attorneys or staff with team support as needed.Performs other duties based upon the unique practice of assigned attorneys.