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Posting Detail InformationWorking Title
Project AdministratorPosition Location
Fort Collins, COResearch Professional Position
NoPosting Number
201900891APPosition Type
Admin Professional/ Research ProfessionalNumber of VacanciesWork Hours/Week
40Proposed Annual Salary Range
65,000 - 85,000Desired Start Date
12/01/2019Position End Date (if temporary)To ensure full consideration, applications must be received by 11:59pm (MT) on
10/21/2019Description of Work UnitThe Energy Institute is operated under the Office of the Vice President for Research (OVPR) at Colorado State University. The Institute builds on the long history of work in energy at CSU and is intended to foster greater collaboration among energy faculty across all eight colleges with broad access to facilities for faculty and industry partners. The Institute conducts research, education, commercialization and outreach activities for the entire CSU campus. Also, the Institute operates the Powerhouse Energy Campus, located north of the CSU main campus and provides safe, secure, and sophisticated facilities for university investigators and industry partners to collaboratively develop clean energy solutions. This position resides at the Powerhouse Energy Campus, which is an industrial working environment.Position SummaryThe Energy Institute has several new grants that require program/project management beyond what the Principal Investigator can manage alone. This position provides comprehensive project management to multiple projects located both in the US and abroad (Chile, Rwanda, Uganda). Additionally, the PI serves as the department head and receives many requests for his time and attention. As such, this position will assume day to day responsibilities for projects and tasks as well as creating and maintaining effective relationships to enable leadership success. This position will direct administrative functions such as scheduling and coordination of key meetings as well as complex travel logistics to ensure the PI’s time is strategically allocated and objectives are achieved.Required Job Qualifications Bachelor’s degree
7-years of experience in project/program management role, with strong record of responsible financial management in a research department at an institution of higher education, a non-governmental organization or other research focused organization.
Experience managing projects or initiatives and developing long-term partnerships to support organizational success.
Experience preparing proposals for wide variety of research sponsors ranging from international to federal agencies to non-profit foundations.
Demonstrated excellent communication ability, both written and verbal presentation skills.
Highly motivated individual with demonstrated ability to coordinate multiple complex projects in an organized, efficient manner.
Demonstrated interpersonal and teamwork skills to successfully engage with diverse stakeholders and build effective partnerships.
Demonstrated knowledge of international travel and associated cultural norms.
Must have a valid driver’s license or the ability to obtain a driver’s license or access to a licensed driver by the employment start date.Preferred Job Qualifications Experience with Kuali Financial Systems including the Kuali Research Module.
Experience working closely and independently with administrators of institutions and/or leaders of research programs, organizations or initiatives on a local, national or international scale
Experience with establishing and adhering to policies and procedures
Project Management Certificate from Project Management Institute or similar certificationDiversity StatementReflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.Essential DutiesJob Duty Category
Project/Program AdministrationDuty/Responsibility Expand the bandwidth of the PI by strategically managing their time to ensure objectives are met through the best use of availability using complex scheduling techniques
Assume day to day responsibilities of projects and tasks to increase PI effectiveness
Assist in the definition of project scope and objectives, involving all relevant stakeholders and ensuring technical feasibility
Coordinate internal resources and third parties/vendors for the flawless execution of projects
Ensure resource availability and allocation through the development of detailed project plans and appropriate performance indicators to monitor and track progress
Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques, and abiding by state and federal standards
Work closely with project PI and associated staff to create deliverables that meet stakeholder expectations
Manage complex travel of Principal Investigator, both domestic and internationalPercentage Of Time
80Essential DutiesJob Duty Category
Project Documentation / CommunicationDuty/Responsibility Create and maintain comprehensive program/project documentation
Maintain accurate and timely communications with all team members, project stakeholders, donors and sponsors.
Drive decisions by maintaining project timelines and communicating next decision point to relevant stakeholdersPercentage Of Time
5Essential DutiesJob Duty Category
Stakeholder EngagementDuty/Responsibility Build and maintain relationships with key international, national, state, regional and local decision-makers and organizations
Working closely with University Advancement, support cultivation of Energy Institute funders
Organize events that convene key stakeholders to consider important and challenging issues in clean energy
Represents the Energy Institute at workshops, conferences and other events both within CSU and externally
Work in close collaboration with the EI Communications Manager to create content and manage social media, websites, PR piecesPercentage Of Time
15Application DetailsSpecial Instructions to ApplicantsTo apply, please submit a cover letter which addresses the minimum and preferred qualifications, a resume, and the names and contact information for three professional references. References will not be contacted without prior notification of candidates.Conditions of Employment
Pre-employment Criminal Background Check (required for new hires), Valid Driver’s LicenseSearch Contact
Kate Laughery, kate.laughery@colostate.eduEEO Statement Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy and will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.The Acting Title IX Coordinator is the Assistant Vice President for Student Affairs, 201 Administration Building, Fort Collins, CO. 80523-8004, (970) 491-5312.The Section 504 and ADA Coordinator is the Associate Vice President for Human Capital, Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836.Background Check Policy StatementColorado State University (CSU) strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal (felony and misdemeanor) history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will be conducted when required by law or contract and when, in the discretion of the university, it is reasonable and prudent to do so.References RequestedReferences RequestedMinimum Requested
3Maximum Requested
3Supplemental QuestionsRequired fields are indicated with an asterisk ().Applicant DocumentsRequired Documents
Resume
Cover Letter
Optional Documents
Vacancy expired!